Executive Assistant to Global Cloud Leadership

NetApp; North Carolina; On-site; USD 88,000 - 132,000; Full time

Benefits offered by this job

Health Insurance

Retirement plans

Paid Time Off

Employee stock purchase plan

RSU options

Job summary

NetApp is seeking an Executive Assistant to provide high-level administrative support to senior leadership within our Cloud organization. You will manage executive schedules, travel, communications, meetings, and critical priorities to ensure the smooth operation of a fast-paced, global team.

This role requires coordinating complex calendars, leading meeting preparation, and liaising across HR, Finance, Communications, Sales, Engineering, and other functions.

Qualifications

• Excellent organizational, time-management, written, and verbal communication skills.
• Experience managing complex calendars, global meetings, and competing priorities.
• Proficiency in Microsoft 365 applications including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

Responsibilities

• Manage complex executive calendars, including appointments, leadership meetings, customer engagements, and travel across multiple time zones.
• Coordinate weekly staff meetings, QBRs, All Hands meetings, leadership offsites, and team events.
• Prepare agendas, presentations, briefing materials, meeting notes, and executive communications.
• Track leadership priorities, action items, owners, follow-ups, and deadlines.
• Serve as a liaison between Cloud leadership and internal and external stakeholders, ensuring timely and effective communication.
• Screen and prioritize incoming communications and draft or edit correspondence and organizational announcements.
• Organize and maintain SharePoint sites, Teams workspaces, files, documents, templates, and team resources.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare expense reports, maintain accurate records, and assist with budget tracking.
• Coordinate onboarding activities and access to resources for new Cloud team members.
• Support leadership with research, reporting, special projects, and process-improvement initiatives.
• Partner with HR, Finance, Communications, Sales, Engineering, and other cross-functional teams to support Cloud business priorities.
• Plan and coordinate customer meetings, conferences, team-building activities, and other organizational events.

Skills

Calendar management

Microsoft 365

Executive communications

Cross-functional collaboration

Travel coordination

Discretion with confidential info

Education

Bachelor’s degree in business administration or related field

3+ years as an Executive Assistant

Tools

SharePoint

Teams

Outlook

Word/Excel/PowerPoint

Job description

NetApp is seeking an Executive Assistant to provide high-level administrative support to senior leadership within our Cloud organization. You will manage executive schedules, travel, communications, meetings, and critical priorities to ensure the smooth operation of a fast-paced, global team.

This role requires coordinating complex calendars, leading meeting preparation, and liaising across HR, Finance, Communications, Sales, Engineering, and other functions.