Executive Assistant

NetApp; North Carolina; On-site; USD 88,000 - 132,000; Full time

Benefits offered by this job

Health Insurance

Retirement plans

Paid Time Off

Employee stock purchase plan

RSU options

Job summary

NetApp is seeking an Executive Assistant to provide high-level administrative support to senior leadership within our Cloud organization. You will manage executive schedules, travel, communications, meetings, and critical priorities to ensure the smooth operation of a fast-paced, global team.

This role requires coordinating complex calendars, leading meeting preparation, and liaising across HR, Finance, Communications, Sales, Engineering, and other functions.

Qualifications

• Excellent organizational, time-management, written, and verbal communication skills.
• Experience managing complex calendars, global meetings, and competing priorities.
• Proficiency in Microsoft 365 applications including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.

Responsibilities

• Manage complex executive calendars, including appointments, leadership meetings, customer engagements, and travel across multiple time zones.
• Coordinate weekly staff meetings, QBRs, All Hands meetings, leadership offsites, and team events.
• Prepare agendas, presentations, briefing materials, meeting notes, and executive communications.
• Track leadership priorities, action items, owners, follow-ups, and deadlines.
• Serve as a liaison between Cloud leadership and internal and external stakeholders, ensuring timely and effective communication.
• Screen and prioritize incoming communications and draft or edit correspondence and organizational announcements.
• Organize and maintain SharePoint sites, Teams workspaces, files, documents, templates, and team resources.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare expense reports, maintain accurate records, and assist with budget tracking.
• Coordinate onboarding activities and access to resources for new Cloud team members.
• Support leadership with research, reporting, special projects, and process-improvement initiatives.
• Partner with HR, Finance, Communications, Sales, Engineering, and other cross-functional teams to support Cloud business priorities.
• Plan and coordinate customer meetings, conferences, team-building activities, and other organizational events.

Skills

Calendar management

Microsoft 365

Executive communications

Cross-functional collaboration

Travel coordination

Discretion with confidential info

Education

Bachelor’s degree in business administration or related field

3+ years as an Executive Assistant

Tools

SharePoint

Teams

Outlook

Word/Excel/PowerPoint

Job description

Job Summary

NetApp is looking for an Executive Assistant to deliver high-level administrative and operational support to senior leadership within our Cloud organization. This role coordinates executive schedules, communications, meetings, travel, events, and critical organizational priorities. The Executive Assistant acts as a trusted partner to leadership and helps guarantee the efficient functioning of a fast-paced, global organization.

Responsibilities

• Manage complex executive calendars, including appointments, leadership meetings, customer engagements, and travel across multiple time zones.
• Coordinate weekly staff meetings, QBRs, All Hands meetings, leadership offsites, and team events.
• Prepare agendas, presentations, briefing materials, meeting notes, and executive communications.
• Track leadership priorities, action items, owners, follow-ups, and deadlines.
• Serve as a liaison between Cloud leadership and internal and external stakeholders, ensuring timely and effective communication.
• Screen and prioritize incoming communications and draft or edit correspondence and organizational announcements.
• Organize and maintain SharePoint sites, Teams workspaces, files, documents, templates, and team resources.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare expense reports, maintain accurate records, and assist with budget tracking.
• Coordinate onboarding activities and access to resources for new Cloud team members.
• Support leadership with research, reporting, special projects, and process-improvement initiatives.
• Partner with HR, Finance, Communications, Sales, Engineering, and other cross-functional teams to support Cloud business priorities.
• Plan and coordinate customer meetings, conferences, team-building activities, and other organizational events.

Job Requirements

• Excellent organizational, time-management, written, and verbal communication skills.
• Experience managing complex calendars, global meetings, and competing priorities.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to handle confidential and sensitive information with discretion.
• Strong attention to detail, judgment, follow-through, and problem-solving skills.
• Ability to work independently while collaborating effectively across teams and organizational levels.
• Strong interpersonal skills and the ability to build relationships with executives, employees, customers, and partners.
• Professional, proactive, adaptable, and resourceful in a fast-paced environment.
• Experience coordinating executive meetings, business reviews, events, and organizational communications.
• Familiarity with action tracking, business reporting, and process automation tools is preferred.
• Occasional travel or support outside standard business hours may be required.

Education

• Bachelor’s degree in business administration, communications, project management, or a related field preferred, or equivalent relevant experience.
• Minimum of 3+ years of experience as an Executive Assistant, ideally supporting senior leaders in a fast-paced, global organization.
• Experience supporting Cloud, technology, sales, engineering, or business operations organization is preferred.
• Experience with project coordination, event management, or business operations is a plus.

Compensation

The target salary range for this position is 88,400 - 132,000 USD. The salary offered will be determined by the candidate's location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package.

• This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off, various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU’s), with all offerings subject to regional variations and governed by local laws, regulations, and company policies.
• Benefits may vary by country and region, and further details will be provided as part of the recruitment process.