Senior Executive Assistant & Operations Partner

NetApp; San Jose (CA); Hybrid; USD 113,000 - 168,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Retirement Plans

Paid Time Off

Employee stock purchase plan

Job summary

NetApp is seeking an experienced Executive Assistant to act as a force multiplier for a senior leader in Integrated Product and Portfolio Marketing. You will coordinate leadership activities, manage key processes, track commitments, and enable clear communication across stakeholders.

The role blends administrative expertise with business acumen, project coordination, and relationship management. You will work independently while partnering with senior leaders to keep the team aligned and focused.

Qualifications

• 7+ years of administrative experience supporting a VP or senior leader
• Discretion, accuracy and attention to detail in administrative tasks
• Strong written and verbal communication for diverse stakeholders
• Ability to partner with senior leaders and external partners
• Proficiency with Microsoft Office, Outlook calendaring, Zoom and AV tools
• Intermediate project management with ability to meet deadlines
• Experience supporting budgets and events
• Bachelor’s degree or equivalent experience

Responsibilities

• Manage day-to-day calendars to optimize executive time and preparedness
• Coordinate internal and external meetings including all-hands and one-on-ones
• Organize meetings with catering, materials, and logistics
• Arrange domestic and international travel per policy
• Verify and approve executive transactions and expenses
• Track progress of priorities and action items across teams
• Support leadership meetings with notes and follow-ups
• Monitor evolving processes and performance metrics
• Assist with budgets, bill payments, and supplies/equipment
• Maintain relationships and act as gatekeeper for inquiries from stakeholders

Skills

Calendar management

Meeting coordination

Travel planning

Budget tracking

Communication

Relationship management

Proactivity

Ambiguity navigation

Stakeholder collaboration

Proactive problem solving

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Outlook calendaring

Zoom

AV conferencing tools

Job description

NetApp is seeking an experienced Executive Assistant to act as a force multiplier for a senior leader in Integrated Product and Portfolio Marketing. You will coordinate leadership activities, manage key processes, track commitments, and enable clear communication across stakeholders.

The role blends administrative expertise with business acumen, project coordination, and relationship management. You will work independently while partnering with senior leaders to keep the team aligned and focused.