Executive Assistant to Global Brand Leader

United Franchise Group; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive training

Travel opportunities

Medical insurance

Dental insurance

Vision insurance

Life insurance

Generous PTO

401(k) plan with company match

Team building activities

Leadership workshops

Recognition program

Philanthropy

Job summary

United Franchise Group, headquartered in West Palm Beach, Florida, is seeking an Executive Assistant to provide high-level administrative support to the Brand President and Executive.

You will schedule meetings, coordinate travel, prepare reports, manage calendars, handle calls and emails, and maintain filing systems. A BA/BS or equivalent is expected, along with MS Office proficiency and strong communication.

Qualifications

• Bachelor's degree or equivalent from four-year college or university; or AA/AS from two-year college; or 1–3 years related experience.
• Ability to read and interpret documents such as safety rules and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees.
• Proficient in the Microsoft Office Suite.
• Strong communication, organization, and listening skills.

Responsibilities

• Schedule meetings (in-person and virtual) and brand events, prepare meeting agendas, and schedule conference calls.
• Prepare reports and financial data.
• Manage and coordinate Executive’s calendar in Outlook.
• Answer, screen, and direct all incoming calls, handling issues properly, and transferring or relaying messages.
• Answer, screen, direct and respond on behalf of Executive emails for multiple accounts.
• Coordinate travel arrangements, bookings, and hotel reservations with our travel department.
• Prepare expense reports, prepare, and get approval on purchase orders, review department PTO for approval.
• Organize and sustain a filing system, filing correspondence, and other records.
• Manage Executives time effectively so that he is able focus on the most important tasks.
• Manage Executives business social media accounts.

Skills

Excellent communication

Organizational skills

Listening skills

MS Office proficiency

Public speaking

Education

Bachelor's degree or equivalent

AA/AS or equivalent

Tools

Microsoft Office Suite

Job description

United Franchise Group, headquartered in West Palm Beach, Florida, is seeking an Executive Assistant to provide high-level administrative support to the Brand President and Executive.

You will schedule meetings, coordinate travel, prepare reports, manage calendars, handle calls and emails, and maintain filing systems. A BA/BS or equivalent is expected, along with MS Office proficiency and strong communication.