Executive Assistant to Global Banking Executives

Scotiabank; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Scotiabank in New York City is seeking an Executive Assistant to support a team of 5+ senior executives and 6+ junior staff. You will manage complex calendars, prepare extensive expense reports, and coordinate domestic and international travel using bank systems.

The role requires 5–7 years in a business administration support function, strong MS Office skills, and the ability to work independently under deadlines. This is a full-time position based in NYC.

Qualifications

• Post-secondary training in business administration or equivalent experience.
• 5–7 years in a business administration support role, preferably in financial services.
• Extensive experience managing expenses and budgets.
• Strong MS Office skills, especially in Excel and Outlook.

Responsibilities

• Provide confidential executive support for multiple senior leaders and staff.
• Maximize calendars, prioritize client-facing work and schedule optimization.
• Coordinate complex domestic and international travel and pre-approvals.
• Prepare and submit extensive expense reports and vendor invoices.
• Maintain client databases (Salesforce) and ensure data accuracy.
• Assist with meeting logistics, invitations, tech needs, and catering.

Skills

Expense management

Communication skills

Organizational skills

Time management

Independent decision-making

Education

Post-secondary training in business administration

Tools

MS Office 2010

Job description

Scotiabank in New York City is seeking an Executive Assistant to support a team of 5+ senior executives and 6+ junior staff. You will manage complex calendars, prepare extensive expense reports, and coordinate domestic and international travel using bank systems.

The role requires 5–7 years in a business administration support function, strong MS Office skills, and the ability to work independently under deadlines. This is a full-time position based in NYC.