Executive Assistant to Geology Dept Head & Programs

University of Georgia; Athens (GA); On-site; USD 40,000 - 52,000; Full time

Job summary

University of Georgia is seeking an Administrative Assistant II to support the Geology Department in Athens. The role serves as the primary administrative partner to the Department Head, coordinating calendars, records, and multiple deadlines with discretion and accuracy.

Responsibilities include graduate admissions, hiring processes, training compliance, and collaboration with college offices and university partners. Strong communication and organizational skills are essential.

Qualifications

• Strong interpersonal and teamwork skills for working with faculty, staff, and students in an academic environment.
• Excellent written and verbal communication, proofreading, editing, record-management, spreadsheet, and customer-service skills.

Responsibilities

• Serve as the primary administrative support to the Department Head and coordinate workflows with the Associate Department Head and other staff.
• Manage the Department Head's calendar, correspondence, records, and assigned projects; coordinate workforce-planning, summer-payroll, program-review, and low-enrollment documentation; supervise and schedule student assistants; approve time; coordinate hiring, payroll submissions, and employment-status changes.
• Administer processes supporting Geology's graduate programs; track and review applications; prepare admission and assistantship documentation; maintain graduate records and degree-progress workflows; coordinate defenses and examinations; support onboarding and required orientations.

Skills

Interpersonal skills

Teamwork

Written & verbal communication

Proofreading & editing

Record management

Spreadsheet skills

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe applications

Job description

University of Georgia is seeking an Administrative Assistant II to support the Geology Department in Athens. The role serves as the primary administrative partner to the Department Head, coordinating calendars, records, and multiple deadlines with discretion and accuracy.

Responsibilities include graduate admissions, hiring processes, training compliance, and collaboration with college offices and university partners. Strong communication and organizational skills are essential.