Executive Assistant to Geology Dept Head & Student Support

Georgia 4-H; Athens (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of Georgia seeks an Administrative Assistant II to support the Department Head of Geology and oversee office operations within Franklin College. You will manage calendars, process hiring and payroll tasks, supervise student employees, and handle confidential records with discretion.

Strong organizational and communication skills, proficiency in Microsoft Office and Adobe, and the ability to work across university systems are essential.

Qualifications

• Ability to coordinate multiple deadlines and confidential processes.
• Strong interpersonal and teamwork skills for working with faculty, staff, and students.
• Excellent written and verbal communication, proofreading, record-management and organization.
• Proficiency with Microsoft Office and Adobe applications; ability to learn university systems.

Responsibilities

• Administrative support to the Department Head and coordinate workflows with the Associate Department Head and other staff.
• Manage the Department Head’s calendar, correspondence, records and assigned projects; supervise student assistants and payroll-related tasks.
• Coordinate graduate admissions, onboarding, degree progress, and related documentation.
• Oversee office operations, including hiring processes, timesheets, and compliance with university policies.
• Liaise with Franklin College offices and university partners to ensure timely workflow and reporting.

Skills

Communication skills

Microsoft Office

Adobe applications

Record management

Customer service

Problem solving

Calendar management

Education

High school diploma or equivalent

Job description

The University of Georgia seeks an Administrative Assistant II to support the Department Head of Geology and oversee office operations within Franklin College. You will manage calendars, process hiring and payroll tasks, supervise student employees, and handle confidential records with discretion.

Strong organizational and communication skills, proficiency in Microsoft Office and Adobe, and the ability to work across university systems are essential.