Executive Assistant to Founders' Office — Global Impact

Gigs; New York (NY); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Stock options

Home office stipend

Learning & development budget

Phone and data plan

Global travel opportunities

Job summary

Gigs in New York is seeking an executive assistant to support the Founder's Office and report to the CEO’s Chief of Staff. This high‑trust role sits at the center of the company, protecting leadership’s time, prioritizing meetings, and coordinating global travel.

You will own calendars across time zones, draft briefs, prepare materials, and communicate clearly with stakeholders. The role is office‑based 2–3 days per week with travel expected and a fast‑paced, discreet work environment.

Qualifications

• Experience supporting high‑level executives or founders.
• Elite admin skills with sharp attention to detail.
• Ability to manage complex calendars across time zones.
• Discretion with confidential information.
• Willingness to travel and adapt to dynamic schedules.

Responsibilities

• Own leadership’s time and priorities. Run complex calendars across time zones, triage requests, schedule key meetings and interviews, and act as a firm but thoughtful gatekeeper.
• Prepare and brief. Draft agendas, assemble materials, ensure the right context for every discussion, capture actions, and drive follow‑ups to done.
• Communicate clearly. Draft concise emails and updates, keep stakeholders aligned, and represent the Founder's Office with polish.
• Run travel and logistics. Plan and book domestic and international travel, visas, expenses, events, and leadership off‑sites end to end.
• Coordinate projects. Track deliverables, unblock teams, and push small initiatives over the line without drama.

Skills

Calendar management

Gatekeeping

Travel planning

Executive support

Communication

Job description

Gigs in New York is seeking an executive assistant to support the Founder's Office and report to the CEO’s Chief of Staff. This high‑trust role sits at the center of the company, protecting leadership’s time, prioritizing meetings, and coordinating global travel.

You will own calendars across time zones, draft briefs, prepare materials, and communicate clearly with stakeholders. The role is office‑based 2–3 days per week with travel expected and a fast‑paced, discreet work environment.