Executive Assistant to Founders — Global Travel & Strategy

Aisafety; Berkeley (CA); On-site; USD 92,000 - 122,000; Full time

Job summary

MATS Research is seeking an Executive Assistant to support our Co-founders at a fast-growing AI safety nonprofit. You will manage complex calendars, coordinate travel between Berkeley and London, and prepare materials for board and donor meetings, enabling leadership to focus on fundraising, strategy, and scaling the AI safety field.

This role sits in the People team, reporting to the Head of People. You’ll work with Ryan Kidd, CEO, and Christian Smith, COO, handling confidential information

Qualifications

• 3+ years of experience as an Executive Assistant, Chief of Staff, or similar high-trust role.
• Experience supporting founders or executives is preferred.
• Ability to juggle two executives' priorities with attention to detail.
• Comfortable handling scheduling, correspondence, and logistics autonomously.

Responsibilities

• Calendar & scheduling: manage complex calendars and prioritise high-value meetings.
• Travel coordination: book and manage domestic/international travel Berkeley–London.
• Communications: draft and proofread correspondence and prepare briefing documents.
• Meeting support: prepare agendas, materials, and minutes for board/donor calls.
• Financial & operations admin: assist with expense tracking and vendor coordination.
• Event coordination: assist with internal offsites and donor/partner events.
• Confidentiality & judgment: handle sensitive information with discretion.
• Special projects: take on ad hoc research, vendor comparisons, and process docs.

Skills

Calendar management

Discretion

Autonomy

Communication

Organization

Tools

Google Workspace

Project management software

Job description

MATS Research is seeking an Executive Assistant to support our Co-founders at a fast-growing AI safety nonprofit. You will manage complex calendars, coordinate travel between Berkeley and London, and prepare materials for board and donor meetings, enabling leadership to focus on fundraising, strategy, and scaling the AI safety field.

This role sits in the People team, reporting to the Head of People. You’ll work with Ryan Kidd, CEO, and Christian Smith, COO, handling confidential information