Executive Assistant to Founders — Data-Driven, AI-Savvy

SmartMarket Solutions; Clearfield (UT); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health, PTO, retirement

Onsite work daily in Davis County

Job summary

SmartMarket Solutions is seeking a sharp Executive Assistant to support our two founders at the national headquarters in Davis County, Utah. This role demands high judgment, initiative, and the ability to manage multiple priorities in a fast-paced environment.

You will own calendars and emails, create an executive dashboard from CRM data, coordinate cross‑department projects, and handle travel planning with discretion. Onsite daily, full‑time or part‑time options available.

Qualifications

• 3+ years experience as an Executive Assistant supporting senior leadership.
• Strong technical skills (CRM systems, dashboards, spreadsheets, reporting tools).
• Strong AI skills - experience using ChatGPT, Claude, etc.
• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Proactive mindset with the ability to manage multiple priorities.

Responsibilities

• Create, maintain and update a daily Executive Dashboard using CRM data and key business metrics.
• Support founders on projects, priorities, and follow-through across departments.
• Manage email and calendars.
• Coordinate internal communications, meetings, and task management.
• Interact with internal team members, outside agencies, and vendor partners.
• Assist with travel planning, scheduling, and logistics.
• Handle select personal tasks with professionalism and discretion.
• Step in where needed to keep operations running smoothly.

Skills

Executive support

AI literacy

Communication

Discretion

Proactivity

Tools

CRM systems

Dashboards

Spreadsheets

Reporting tools

Job description

SmartMarket Solutions is seeking a sharp Executive Assistant to support our two founders at the national headquarters in Davis County, Utah. This role demands high judgment, initiative, and the ability to manage multiple priorities in a fast-paced environment.

You will own calendars and emails, create an executive dashboard from CRM data, coordinate cross‑department projects, and handle travel planning with discretion. Onsite daily, full‑time or part‑time options available.