Executive Assistant

SmartMarket Solutions; Clearfield (UT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, PTO, retirement

Job summary

SmartMarket Solutions is seeking a sharp Executive Assistant to work directly with the two founders at our national headquarters. This high-trust role supports both founders across a wide range of responsibilities, including managing dashboards, projects, calendars, and communications.

We value initiative, strong judgment, and superb organizational skills. This onsite role in Davis County offers growth at a growing, innovative company with a strong culture and opportunities to work closely with

Qualifications

• 3+ years experience as an Executive Assistant supporting senior leadership.
• Strong technical skills with CRM systems, dashboards, spreadsheets, and reporting tools.
• Experience using AI tools such as ChatGPT, Claude, or similar.

Responsibilities

• Create and maintain an Executive Dashboard using CRM data and metrics.
• Support founders on projects, priorities, and cross-department follow-through.
• Manage email and calendars for founders.
• Coordinate internal communications, meetings, and task management.
• Interact with internal teams, outside agencies, and vendor partners.
• Assist with travel planning, scheduling, and logistics.
• Handle select personal tasks with discretion.
• Ensure smooth operations by stepping in as needed.

Skills

Executive support

CRM systems

Dashboards

Spreadsheets

AI tools (ChatGPT/Claude)

Communication

Multitasking

Tools

CRM software

Dashboards

Spreadsheets

Reporting tools

Job description

SmartMarket Solutions provides a better-than-a-franchise opportunity built on AI managed "micro-stores" that gives entrepreneurs total flexibility in starting and growing their own business in the unattended retail space. We are a 26-year established company with deep roots and a uniquely strong culture — many of our employees have been with us for 20+ years.

We are looking for a sharp, high-level Executive Assistant to work directly with our two founders at our national headquarters.

The Role

This is a high-trust, high-impact role supporting the two founders across a wide range of responsibilities. You will serve as a key partner in helping them stay organized, informed, and focused on the highest priorities.

This role goes beyond traditional ad ministrative work — it requires strong judgment, initiative, and the ability to manage multiple moving pieces in a fast-paced environment.

Key Responsibilities

• Create, maintain and update a daily Executive Dashboard using CRM data and key business metrics
• Support founders on projects, priorities, and follow-through across departments
• Manage email and calendars
• Coordinate internal communications, meetings, and task management
• Interact with internal team members, outside agencies, and vendor partners
• Assist with travel planning, scheduling, and logistics
• Handle select personal tasks with professionalism and discretion
• Step in where needed to keep operations running smoothly

What We’re Looking For

• 3+ years experience as an Executive Assistant supporting senior leadership
• Strong technical skills (CRM systems, dashboards, spreadsheets, reporting tools
• Strong AI skills - experience using ChatGPT, Claude, etc.
• Highly organized with strong attention to detail
• Excellent written and verbal communication skills
• Proactive mindset — you take initiative and anticipate needs
• Ability to manage multiple priorities and shifting demands
• High level of professionalism and discretion
• Must be able to work onsite daily in Davis County
• Open to part-time or full-time depending on fit and availability
• Benefits package (health, PTO, retirement)
• Opportunity to work closely with founders in a growing, innovative company

Our Hiring Process

We are intentional about who we bring into this role and value clear communication and professionalism.