Executive Assistant to Founder — Real Estate & Strategy

Helio; Culver City (CA); On-site; USD 110,000 - 135,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Paid time off

401(k) with company matching

Job summary

Helio, a private real estate development and operations company in Los Angeles, seeks an exceptional Executive Assistant to provide high-level support to one of our Founders and help keep a fast-moving organization operating smoothly.

This role offers broad exposure across real estate investment, contracts, finance and legal services, requiring discretion, reliability and the ability to manage shifting priorities with minimal supervision.

Qualifications

• 5+ years of progressive professional experience in executive support, operations, project management, or related fields.
• Proven ability to independently manage multiple priorities and deadlines.
• Strong judgment, discretion and accountability in handling confidential information.

Responsibilities

• Conduct research related to real estate opportunities, market information and business matters; distill findings into concise summaries for executive decision-making.
• Support documentation and coordination relating to contracts, attorneys and legal matters.
• Manage and coordinate the Founder’s calendar, meetings and changing priorities.
• Prepare materials and ensure the Founder has what he needs ahead of meetings and decisions.
• Coordinate with employees, vendors, attorneys, investors and other external partners.
• Learn adjacent business operations to provide temporary administrative coverage when needed.
• Handle confidential business, personnel and financial information with discretion.
• Provide limited personal support connected to the Founder’s business schedule, including travel.
• Take on increasing responsibility as knowledge of the organization grows.

Skills

Executive support

Operations

Project management

Discretion

Job description

Helio, a private real estate development and operations company in Los Angeles, seeks an exceptional Executive Assistant to provide high-level support to one of our Founders and help keep a fast-moving organization operating smoothly.

This role offers broad exposure across real estate investment, contracts, finance and legal services, requiring discretion, reliability and the ability to manage shifting priorities with minimal supervision.