Executive Assistant to Founder / Managing Partner at VC Firm

Bloom Talent; New York (NY); Hybrid; USD 130,000 - 150,000; Full time

Job summary

Join an early-stage venture firm as an Executive Assistant, providing vital support to the Founder/Managing Partner. This hybrid role in SoHo offers a unique opportunity to influence the direction of a small, dynamic team. You'll manage complex calendars, coordinate travel, and oversee office operations while executing special projects. Ideal candidates will have a proactive mindset, exceptional organizational skills, and a passion for supporting high-level executives. With a competitive salary and comprehensive benefits, this role is perfect for those eager to make an impact in the tech investment space.

Benefits

100% benefits for employees & dependents

401k

Unlimited PTO

Qualifications

• 5+ years supporting C-level executives, preferably in VC or financial services.
• Excellent verbal and written communication skills required.
• Strong project management skills and ability to meet deadlines.

Responsibilities

• Provide comprehensive executive support to the Founder, managing a busy schedule.
• Organize travel arrangements and manage expense reports for the Managing Partner.
• Plan and execute team events and oversee office operations.

Skills

Executive Support

Communication Skills

Project Management

Problem Solving

Time Management

Organizational Skills

Confidentiality

Education

Bachelor's Degree

Tools

G Suite

Microsoft Office

Job description

Early-stage venture firm investing in industry-changing consumer tech companies is looking for an experienced Executive Assistant to support their Founder/Managing Partner. This is an exciting opportunity to join a small team of 9 and be a right-hand to the Founder. You will provide comprehensive support through complex calendar and inbox management, drafting high-level communications, coordinating travel logistics, and ensuring seamless meeting execution. You'll also plan annual meetings and team off-sites, oversee office operations, manage special projects, and provide light personal support for the Founder. A proactive individual who combines strategic thinking with careful attention to detail and excels at anticipating needs while managing multiple priorities. This is a hybrid role based in their SoHo office, Tuesday through Thursday. 130-150K+ DOE + 100% benefits for employees & dependents, 401k, and unlimited PTO.

Responsibilities:

• Provide comprehensive executive support to the Managing Partner/Founder, optimizing a busy schedule, anticipating needs, and adapting to an ever-changing schedule.
• Manage complex scheduling and handle high-priority communications with investors, partners, and stakeholders. Organize the Partner’s priorities, ensuring all preparation and follow-up for meetings are handled in a timely and efficient manner,
• Inbox and communication management, overseeing and drafting communication, and important stakeholder management.
• Oversee all travel arrangements, including transportation, accommodations, and coordination of travel documents. Booking dining reservations, providing recommendations, and continually optimizing for time.
• Manage and process expense reports for the Managing Partner.
• Initiate and execute special projects and workstreams such as internal products and programs, implement tools and resources, and create and manage processes that deliver top-tier results.
• Plan and execute team and firm events, including annual general meetings (AGM), industry events, and team-building activities.
• Oversee office operations, including welcoming guests, expense management, vendor management, office cleaners, and pantry coordination.
• Light personal assistant support.

Qualifications:

• 5+ years of experience providing support for C-level executives, plus if previous experience in VC, financial services, or similar industries.
• Bachelor’s degree preferred.
• Excellent verbal and written communication skills.
• Strong problem solver and resourceful. Proactively anticipate issues before they arise and proactively find and recommend solutions.
• Strong project management skills and ability to meet deadlines consistently.
• Highly organized with excellent time management skills and meticulous attention to detail.
• Collaborative, team-player mentality with a “no-task-is-too-small-or-big” mindset. You are dynamic, adaptable, and excited by new challenges.
• Maintain confidentiality of highly sensitive information.
• Tech-savvy, including proficiency in G Suite, and Microsoft Office (Word, Excel, etc)

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.