Executive Assistant to Founder / Managing Partner at VC Firm

Bloom Talent; New York (NY); Hybrid; USD 130,000 - 150,000; Full time

Job summary

An exciting opportunity awaits at a forward-thinking venture capital firm, seeking an experienced Executive Assistant to support their dynamic Founder and Managing Partner. This hybrid role offers a chance to be an integral part of a small, dedicated team, where you'll manage complex scheduling, coordinate travel logistics, and ensure seamless meeting execution. With a focus on strategic thinking and meticulous attention to detail, you'll thrive in a fast-paced environment while contributing to special projects and office operations. This position not only offers competitive compensation but also generous benefits, making it an ideal fit for proactive individuals eager to make an impact.

Benefits

Medical insurance

Vision insurance

401(k)

Unlimited PTO

Qualifications

• 5+ years supporting C-level executives in fast-paced environments.
• Strong communication and project management skills are essential.

Responsibilities

• Provide comprehensive support to the Managing Partner, managing a busy schedule.
• Oversee travel arrangements and manage expense reports efficiently.

Skills

Verbal and written communication

Problem-solving

Project management

Time management

Confidentiality

Education

5+ years of experience supporting C-level executives

Experience in VC or financial services

Tools

G Suite

Microsoft Office

Job description

Executive Assistant to Founder / Managing Partner at VC Firm

Join to apply for the Executive Assistant to Founder / Managing Partner at VC Firm role at Bloom Talent

Executive Assistant to Founder / Managing Partner at VC Firm

Join to apply for the Executive Assistant to Founder / Managing Partner at VC Firm role at Bloom Talent

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This range is provided by Bloom Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$130,000.00/yr - $150,000.00/yr

Direct message the job poster from Bloom Talent

Early-stage venture firm investing in industry-changing consumer tech companies is looking for an experienced Executive Assistant to support their Founder/Managing Partner. This is an exciting opportunity to join a small team of 9 and be a right-hand to the Founder. You will provide comprehensive support through complex calendar and inbox management, drafting high-level communications, coordinating travel logistics, and ensuring seamless meeting execution. You'll also plan annual meetings and team off-sites, oversee office operations, manage special projects, and provide light personal support for the Founder. A proactive individual who combines strategic thinking with careful attention to detail and excels at anticipating needs while managing multiple priorities. This is a hybrid role based in their SoHo office, Tuesday through Thursday. 130-150K+ DOE + 100% benefits for employees & dependents, 401k, and unlimited PTO.

Responsibilities:

• Provide comprehensive executive support to the Managing Partner/Founder, optimizing a busy schedule, anticipating needs, and adapting to an ever-changing schedule.
• Manage complex scheduling and handle high-priority communications with investors, partners, and stakeholders. Organize the Partner’s priorities, ensuring all preparation and follow-up for meetings are handled in a timely and efficient manner,
• Inbox and communication management, overseeing and drafting communication, and important stakeholder management.
• Oversee all travel arrangements, including transportation, accommodations, and coordination of travel documents. Booking dining reservations, providing recommendations, and continually optimizing for time.
• Manage and process expense reports for the Managing Partner.
• Initiate and execute special projects and workstreams such as internal products and programs, implement tools and resources, and create and manage processes that deliver top-tier results.
• Plan and execute team and firm events, including annual general meetings (AGM), industry events, and team-building activities.
• Oversee office operations, including welcoming guests, expense management, vendor management, office cleaners, and pantry coordination.
• Light personal assistant support.

Qualifications:

• 5+ years of experience providing support for C-level executives, plus if previous experience in VC, financial services, or similar industries.
• Excellent verbal and written communication skills.
• Strong problem solver and resourceful. Proactively anticipate issues before they arise and proactively find and recommend solutions.
• Strong project management skills and ability to meet deadlines consistently.
• Highly organized with excellent time management skills and meticulous attention to detail.
• Collaborative, team-player mentality with a “no-task-is-too-small-or-big” mindset. You are dynamic, adaptable, and excited by new challenges.
• Maintain confidentiality of highly sensitive information.
• Tech-savvy, including proficiency in G Suite, and Microsoft Office (Word, Excel, etc)

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Project Management

• Industries

  Venture Capital and Private Equity Principals

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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