Executive Assistant to Founder - Flexible, Dog-Friendly

Big Dog Ranch Rescue; West Palm Beach (FL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Life insurance

Paid time off

Bring your dog to work

Employee discount on services

Job summary

Big Dog Ranch Rescue is seeking an experienced Executive Assistant to CEO in Loxahatchee Groves, FL. This in-person role supports a high-profile leader with a fast-paced schedule, handling calendars, emails, travel, and internal communications.

Travel may be occasional; you must be on-site full-time with flexibility. Compensation ranges from $80,000 to $100,000 per year, based on experience, with benefits including health, vision, life insurance, and paid time off.

Qualifications

• 7+ years supporting a C-level executive in a demanding environment.
• Strong inbox, calendar, travel, and multi-threaded priorities experience.
• Excellent written and verbal communication; represent the Founder clearly.
• Ability to juggle urgent tasks, shifting timelines and confidential material.
• Self-starter with proactive approach and strong follow-through.
• Proficient in Apple OS, MS Office, Google Suite, DocuSign; quick learner.
• Willingness to travel infrequently; on-site availability

Responsibilities

• Calendar & Travel: Manage a dynamic calendar and travel arrangements.
• Inbox Management: Monitor and respond to high-volume emails with tact.
• Communications: Draft donor letters, reports, and updates.
• Logistics & Events: Book accommodations, coordinate vendors and events.
• Stakeholder Liaison: Liaise with stakeholders, contractors, VIPs, internal teams.
• Task Organization: Convert memos into organized, actionable to-dos.
• Problem-Solving: Resolve issues under pressure and adjust plans.
• Discretion: Protect confidential information with high discretion.
• Project Support: Assist with facilities or construction logistics

Skills

Inbox management

Calendar management

Travel coordination

Executive communications

Stakeholder liaison

Discretion

Project support

Tools

Apple OS

Microsoft Office

Google Suite

DocuSign

Job description

Big Dog Ranch Rescue is seeking an experienced Executive Assistant to CEO in Loxahatchee Groves, FL. This in-person role supports a high-profile leader with a fast-paced schedule, handling calendars, emails, travel, and internal communications.

Travel may be occasional; you must be on-site full-time with flexibility. Compensation ranges from $80,000 to $100,000 per year, based on experience, with benefits including health, vision, life insurance, and paid time off.