Executive Assistant to High Profile Founder

Big Dog Ranch Rescue; West Palm Beach (FL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Life insurance

Paid time off

Bring your dog to work

Employee discount on services

Job summary

Big Dog Ranch Rescue is seeking an experienced Executive Assistant to CEO in Loxahatchee Groves, FL. This in-person role supports a high-profile leader with a fast-paced schedule, handling calendars, emails, travel, and internal communications.

Travel may be occasional; you must be on-site full-time with flexibility. Compensation ranges from $80,000 to $100,000 per year, based on experience, with benefits including health, vision, life insurance, and paid time off.

Qualifications

• 7+ years supporting a C-level executive in a demanding environment.
• Strong inbox, calendar, travel, and multi-threaded priorities experience.
• Excellent written and verbal communication; represent the Founder clearly.
• Ability to juggle urgent tasks, shifting timelines and confidential material.
• Self-starter with proactive approach and strong follow-through.
• Proficient in Apple OS, MS Office, Google Suite, DocuSign; quick learner.
• Willingness to travel infrequently; on-site availability

Responsibilities

• Calendar & Travel: Manage a dynamic calendar and travel arrangements.
• Inbox Management: Monitor and respond to high-volume emails with tact.
• Communications: Draft donor letters, reports, and updates.
• Logistics & Events: Book accommodations, coordinate vendors and events.
• Stakeholder Liaison: Liaise with stakeholders, contractors, VIPs, internal teams.
• Task Organization: Convert memos into organized, actionable to-dos.
• Problem-Solving: Resolve issues under pressure and adjust plans.
• Discretion: Protect confidential information with high discretion.
• Project Support: Assist with facilities or construction logistics

Skills

Inbox management

Calendar management

Travel coordination

Executive communications

Stakeholder liaison

Discretion

Project support

Tools

Apple OS

Microsoft Office

Google Suite

DocuSign

Job description

Location: Loxahatchee Groves, FL (In-Person, Full-Time)

Pay: $80,000.00 - $100,000.00 per year, based on experience

Schedule: Full-Time | Flexible work week (up to 50 hours/week) | Occasionally travel with CEO at short notice

Start Date: ASAP

Work Location: In person with some work from home

Ability to Commute: Loxahatchee, FL 33470

About the Organization

We are the largest cage free no kill shelter in the United States committed to a mission that changes lives. Our Founder/CEO is a visionary force leading this work, but with a calendar that never quits, an inbox on overdrive, and a thousand moving pieces, she needs a world-class right hand to help her stay sharp, on task, and moving forward.

This is a high-touch, high-trust role for a professional who thrives in organized chaos, loves the adrenaline of a mission-driven environment, and knows how to support a fast-paced, high-profile leader with elegance and precision.

What You’ll Be Doing

• Calendar & Travel: Managing a highly dynamic calendar, appointments, and travel arrangements (domestic/international).
• Inbox Management: Monitoring and responding to high-volume emails with tact and speed.
• Communications: Writing and editing professional communications, donor letters, reports, and internal updates.
• Logistics & Events: Booking accommodations, handling logistics, coordinating with vendors, and managing events.
• Stakeholder Liaison: Liaising with stakeholders, contractors, VIPs, and internal departments.
• Task Organization: Translating voice memos and scattered requests into organized, actionable to-do lists.
• Problem-Solving: Solving problems under pressure and adjusting plans on the fly.
• Discretion: Maintaining confidential information with extreme discretion.
• Project Support: Assisting with the management of ongoing projects, including facilities or construction logistics.

What We’re Looking For

• Experience: 7+ years supporting a C-level executive in a demanding, fast-paced environment.
• Core Skills: Strong experience managing inboxes, calendars, travel, and multi-threaded priorities.
• Communication: Strong written and verbal communication skills—able to represent the Founder with clarity and polish.
• Adaptability: Proven ability to juggle urgent tasks, shifting timelines, and confidential material.
• Proactivity: Self-starter who anticipates needs and works proactively with minimal direction and excellent follow-through.
• Technical Savvy: Proficiency in Apple OS, Microsoft Office, Google Suite, DocuSign, and similar tools; fast learner on new platforms.
• Availability: Willing and able to travel infrequently at short notice, valid driver’s license, and full-time, on-site availability.
• Environment Alignment: A love of dogs, and comfort working in a unique, animal-filled environment.

This Role Is NOT for You If:

• You require a strict 9–5 schedule.
• You get overwhelmed easily or dislike unpredictability.
• You prefer a quiet desk job with limited interaction.
• You need hand-holding or hate dogs (seriously, don’t apply).

What We Offer

• A flexible, mission-driven work environment where you can grow and thrive.
• The chance to make a meaningful difference every day and save dogs' lives.
• Health insurance
• Vision insurance
• Life insurance
• Paid time off
• Ability to bring your dog to work with you
• Employee discount on dog boarding, dog training, dog food, and vet bills