Executive Assistant

Dogs Inc; Town of Florida (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Comprehensive benefits

Retirement match

Campus perks

Paid time off

Holidays

Job summary

Dogs Inc. is seeking an Executive Assistant to partner with the CEO in a high-trust, confidential capacity. You will manage the CEO’s calendar, coordinate board interactions, and support donor relations.

The role requires sharp organizational and communication skills and proficiency with Microsoft Office and donor databases. You will also assist with meetings, travel, and events, contribute to fundraising and communications initiatives, and lead special projects as requested by the CEO.

Qualifications

• Minimum of five years of administrative or executive support experience.
• Bachelor’s degree preferred; at least two years of college-level coursework or equivalent required.
• Exceptional organizational, time management, and customer service skills.
• Excellent written, verbal, presentation, and interpersonal communication skills.
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database systems.

Responsibilities

• Manage CEO calendar and priorities.
• Serve as liaison between the CEO and the board, council, C-Suite, donors, and key stakeholders.
• Coordinate meetings, agendas, presentations, and minutes.
• Coordinate scheduling, travel, meetings, and events.
• Perform donor research and maintain records in Raiser's Edge.
• Support fundraising, marketing, communications, and research initiatives.
• Assemble and maintain strategic plans and executive-level records.
• Provide VIP campus tours and articulate Dogs Inc.'s mission to donors and the public.
• Uphold the Code of Ethics and maintain strict confidentiality.
• Lead special projects as directed by the CEO.

Skills

Executive support

Organizational skills

Communication skills

Microsoft Office

Database systems

Education

Bachelor’s degree preferred

Two years of college coursework or equivalent

Job description

The Executive Assistant serves as a trusted strategic and operational partner to the CEO, providing high-level administrative, organizational, and stakeholder support while exercising independent judgment and maintaining strict confidentiality.Responsibilities:Manage CEO calendar and prioritiesServe as the primary liaison between the CEO and the board of directors, Mission Advancement Council, C-Suite team, donors, and other key stakeholders.Prioritize, manage, and facilitate executive communications, using discretion to identify matters requiring immediate attention.Support the CEO in planning and execution of meetings, including preparation of agendas, presentations, and minutes.Coordinate executive scheduling, travel, meetings, and events.Conduct donor research and maintain accurate and timely records in Raiser’s Edge.Support fundraising, marketing, communications, and research initiatives as assigned.Assemble and maintain strategic plans and executive-level records.Provide VIP campus tours and articulate the organization’s mission to donors, partners, and the public.Uphold the organization’s Code of Ethics and maintain strict confidentiality.Lead special projects as directed by the CEO.Minimum of five years of administrative or executive support experience.Bachelor’s degree preferred; at least two years of college-level coursework or equivalent required.Exceptional organizational, time management, and customer service skills.Excellent written, verbal, presentation, and interpersonal communication skills.High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database systems.Knowledge of nonprofit operations and board relations preferred.Physical Demands:Regular sitting, standing and/or walkingFrequent use of hands for typingBending, reaching, stooping, kneeling, or climbing as neededLifting and/or moving items up to 50 poundsVisual and auditory ability to communicate and perform job dutiesWork Environment:Office / administrative settingResource Development & MarketingAt Dogs Inc, every team member helps tell our story. We may occasionally ask you to welcome guests, support tours, or talk about your work. These moments power our fundraising, strengthen our mission, and help sustain your pay and benefits. It’s something we share—and take pride in.Why Join Dogs Inc?At Dogs Inc, we don’t just change lives—we transform them. When you join our team, you’ll get:Comprehensive Benefits: Full dental and vision insurance premiums covered, competitive medical coverage, and a $15,000 life insurance policy.Retirement Match: A discretionary retirement plan match for all benefit-eligible employees after one full year of employment.Campus Perks: Free access to our fitness center and chef-prepared lunches served on campus (Monday-Friday)Time to Recharge: Generous Paid Time Off policies (12-20 days/year based on tenure) Enjoy 14 paid holidays—including your birthday!Reward-Based Programs: Many opportunities to earn additional Paid Time Off.Dog-Friendly Workplace: Bring your well-behaved, pre-screened dog to work and enjoy the ultimate companion-friendly environment.