Global Travel-Ready Executive Assistant to CEO

Grey Bull Rescue; Tampa (FL); On-site; USD 45,000 - 85,000; Full time

Job summary

Grey Bull Rescue is seeking an Executive Assistant to the CEO in Tampa, FL. Primarily on-site with limited hybrid flexibility, you will manage communications, calendars, travel, events, and confidential operations to keep the CEO focused on mission-critical priorities.

The role demands discretion, exceptional organization, and the ability to handle high-pressure situations in a fast-paced, mission-driven setting. Domestic and international travel is expected as needed.

Qualifications

• Minimum of five years supporting senior executives, founders, or government officials.
• Exceptional written and verbal communication skills.
• Advanced proficiency with Outlook, Word, Excel and PowerPoint.
• Strong proficiency with cloud-based collaboration tools and CRM.
• Outstanding organizational and time management skills.
• Ability to manage multiple priorities with accuracy and professionalism.
• High level of discretion and confidentiality.
• Must be authorized to work in the United States and able to travel internationally.

Responsibilities

• Prepare and manage executive communications, including email inbox handling.
• Maintain calendars, schedule meetings, and coordinate travel logistics.
• Coordinate CEO speaking engagements, media appearances, and events.
• Provide administrative support and handling confidential information.
• Track expenses and prepare briefing materials for engagements.
• Ensure CEO readiness for meetings and engagements.

Skills

Verbal communication

Written communication

Time management

Discretion

Independent work

Attention to detail

Multitasking

Professional demeanor

Travel ready

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

CRM

Project management tools

Cloud-based collaboration tools

Productivity platforms

Job description

Grey Bull Rescue is seeking an Executive Assistant to the CEO in Tampa, FL. Primarily on-site with limited hybrid flexibility, you will manage communications, calendars, travel, events, and confidential operations to keep the CEO focused on mission-critical priorities.

The role demands discretion, exceptional organization, and the ability to handle high-pressure situations in a fast-paced, mission-driven setting. Domestic and international travel is expected as needed.