Executive Administrative Assistant

Chemung Canal Trust Company; Village of Williamsville (NY); Presencial; USD 36.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Profit Sharing/401K Plan

Health, Dental & Vision Insurance

Tuition Reimbursement

Paid time off

Employee Assistance Program

Descripción de la vacante

Chemung Canal Trust Company in Buffalo, NY is seeking an Executive Administrative Assistant to support the Regional President and senior leadership. You will manage calendars, meetings, travel, and confidential communications while coordinating with internal and external stakeholders.

The role requires strong organizational abilities, discretion, and proficiency with MS Office tools. Notary certification is preferred or obtainable within 2 years; travel within Western NY may be required.

Formación

• Associates degree in related field preferred.
• 5+ years of experience supporting Executive Leadership Team.
• Proactive, resourceful, and highly self-directed, with adaptable communication across channels.
• Demonstrated ability to manage multiple priorities with strong attention to detail.
• Willingness to learn new systems and take on assignments to completion.
• Experience with Word, Excel, PowerPoint, and Outlook calendars.
• Licensed Notary preferred; otherwise obtain Notary license within 2 years.
• Ability to travel and valid Driver's License.

Responsabilidades

• Supports the Regional President and other executives with calendar and meeting management, travel logistics, and documentation.
• Process invoices and monthly expenses, including memberships and reimbursements.
• Assist Marketing with sponsorships and participate in community events.
• Track strategic initiatives and support reporting and dashboards.
• Coordinate executive communications and visitor interactions, ensuring professional experiences.
• Prepare meeting materials, reports, and presentations; monitor deadlines.
• Coordinate IT, Help Desk, and Facilities requests to maintain smooth operations.

Conocimientos

Executive support

Calendar management

Travel coordination

Communication

Notary awareness

Educación

Associates degree in related field

Herramientas

Outlook

Word

Excel

PowerPoint

AI tools

Descripción del empleo

Build your future with us.

We are seeking an Executive Administrative Assistant to join our growing team in Buffalo.

As a proud community bank, we believe in giving back to the neighborhoods we serve. Supporting local events and organizations across our 14-county footprint isn't just something we do, it's who we are. It's our way of saying thank you to the people who make this region an incredible place to live, work, and grow.

If you're inspired by the opportunity to make a real impact – while growing your career – we invite you to review the job description below and apply today.

Together, we build something amazing—and we support you with benefits such as:

• Profit Sharing/401K Plan
• Health, Dental & Vision Insurance
• Tuition Reimbursement
• Paid time off
• Employee Assistance Program

…and more!

Job Title: Executive Administrative Assistant

Here’s how you’ll make an impact

Supports the Regional President and other Executive and Senior Vice Presidents with executive administration, overseeing confidential communications, calendar and meeting management, project coordination, travel logistics, and operational priorities. Ensures efficient execution of business activities while fostering strong relationships with internal and external stakeholders and maintaining the highest level of professionalism and discretion.

• Maintain calendars, schedule meetings, lunches, and events. Process conference registrations and make all travel arrangements.
• Timely processing of all invoices and monthly expenses, including club memberships, cash and mileage reimbursements.
• Assist Marketing with Canal Bank sponsorships.
• Track strategic initiatives and deliverables. Support incentive plan reporting and maintain dashboards.
• Support Market Team as needed. Enhance relationship management in WNY region.
• Support branch expansion initiatives by assisting with lease management and vendor relationships, track deadlines.
• Coordinate executive communications and visitor interactions, screen calls, manage inquiries, and ensure a positive, professional experience for guests and business partners.
• Assist with timely completion and distribution of various meeting materials, reports, presentations and expenses; proactively monitor and ensure all deadlines are met.
• Assist with audio, video, and food/beverage needs in meeting rooms as necessary. Coordinates conference room schedules.
• Manage administrative logistics for the Canal Bank Advisory Board, including onboarding of members, meeting invites and tracking responses and attendance, venue booking, food/equipment setup, presentations, and on-site meeting management.
• Coordinate and resolve IT, Help Desk, and Facilities requests to ensure smooth operations; oversee procurement of office supplies to support business needs. Manage incoming mail. Manage electronic and paper data storage in a consistent and concise format.
• Represent the bank through participation in community activities, boards, and events.
• Assist Corporate/Assistant Corporate Secretary with miscellaneous projects.
• Travel within the Western NY branch footprint.
• Execute additional duties and support activities as assigned.
• Conforms to General Performance Expectations as identified for all employees.

Qualifications/Requirements

• Associates degree in related field preferred
• 5+ years of experience supporting Executive Leadership Team in a corporate environment; experience within the financial services industry preferred.
• Proactive, resourceful, and highly self-directed, with the ability to adapt communication style and approach across multiple channels, including phone, email, text, Microsoft Teams, video conferencing, and in-person interactions
• Demonstrate sound judgment, critical thinking, and strong problem-solving abilities. Manage confidential information with utmost care and professionalism.
• Proven ability to manage multiple priorities simultaneously, maintain strong attention to detail. Demonstrated experience supporting multiple executives.
• Working knowledge of the internet, Word, Excel, PowerPoint, especially Outlook email and calendars, basic AI tools and general file sharing knowledge.
• Exceptional interpersonal and relationship management skills, with the ability to interact effectively and professionally with executives, senior management, clients, community leaders, and other key stakeholders.
• A willingness to learn new systems and take on new assignments and manage them to completion.
• Licensed Notary preferred; otherwise successfully obtain Notary license within 2 years.
• Ability to travel; Valid Driver's License required

Salary Range $26 to $35 Hourly

Compensation offers are based on a wide range of factors including relevant skills, training, experience, education and, where applicable, licenses or certifications obtained. Market and organizational factors are also considered. Along with a competitive compensation program please visit the benefits section of our Careers page to view available benefits.

Chemung Canal Trust Company, N.A., including its divisions Capital Bank and Canal Bank fosters a diverse and inclusive culture where employees are able to succeed to their full potential. EEO/AA Including Veterans and Disabled.