Executive Assistant to Executives | Hybrid NYC

Antech Diagnostics; New York (NY); Hybrid; USD 71,000 - 89,000; Full time

Benefits offered by this job

Paid Time Off & Holidays

Medical, Dental, Vision

Life Insurance (Company Paid)

Disability Insurance

FSA/HSA

Paid Parental Leave

401(k) with company match

Tuition Reimbursement

Life Assistance Program

Pet Care Discounts

Job summary

Antech Diagnostics in New York City seeks an Executive Assistant to provide high‑level administrative and operational support to our executive leadership. The role requires exceptional organizational, written and verbal communication, discretion, and the ability to anticipate needs.

You will manage calendars, coordinate travel (domestic and international), prepare expense reports, draft correspondence, and support meetings and events.

Qualifications

• Exceptional organizational, interpersonal, written, and verbal communication skills.
• Ability to manage multiple complex tasks simultaneously while maintaining attention to detail and meeting deadlines.
• Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Strong relationship-building skills with the ability to work effectively with executives, clients, vendors, and other stakeholders.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and other business collaboration tools.
• Strong problem-solving skills with the ability to anticipate needs and proactively address challenges.
• Ability to work independently while also collaborating effectively across teams and departments.
• Strong professional presence and customer-service orientation.

Responsibilities

• Manage complex executive calendars, scheduling priorities, and time-sensitive commitments.
• Partner closely with executives to prioritize competing demands, manage critical communications, and support daily business operations.
• Coordinate and manage domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
• Prepare and submit executive expense reports accurately and in a timely manner.
• Draft, edit, proofread, and distribute professional correspondence, reports, presentations, and other business communications.
• Attend meetings as needed to capture, organize, and distribute meeting notes, action items, and follow-up communications.
• Coordinate logistics for leadership meetings, off-site events, and company functions.
• Support the administrative and operational needs of executive leadership teams.
• Handle confidential, sensitive, and proprietary information with the highest level of discretion.
• Serve as a liaison between executives and internal and external stakeholders, fostering strong professional relationships.
• Assist with special projects and process improvement initiatives as assigned.
• Availability outside standard business hours may occasionally be required to support executive and business needs.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Relationship management

Microsoft 365 proficiency

Education

Associate's Degree in Business Administration

Tools

Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Antech Diagnostics in New York City seeks an Executive Assistant to provide high‑level administrative and operational support to our executive leadership. The role requires exceptional organizational, written and verbal communication, discretion, and the ability to anticipate needs.

You will manage calendars, coordinate travel (domestic and international), prepare expense reports, draft correspondence, and support meetings and events.