Executive Assistant to Executive Team

C-SUITE ASSISTANTS; Boca Raton (FL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Discretionary bonus

Comprehensive healthcare

Job summary

Innovative Healthcare Company in Boca Raton, FL is seeking an Executive Assistant to support 4 C‑Suite Executives in a fast‑paced environment. The role emphasizes calendar management, gatekeeping, and proactive support across time zones.

The ideal candidate has at least 5 years of experience supporting C‑suite leaders, a Bachelor’s degree, and strong organizational and communication skills. A health‑and‑wellness interest is a plus; base salary is complemented by discretionary bonus and

Qualifications

• At least 5 years of experience supporting C‑Suite or senior executives.
• Bachelor’s Degree required.
• Proven experience supporting multiple senior leaders simultaneously in a high‑performance environment.
• Excellent organizational skills with the ability to anticipate needs and manage shifting priorities.
• Strong written and verbal communication skills.
• Discretion, sound judgment, and emotional intelligence.
• Highly detail‑oriented with a big‑picture perspective.

Responsibilities

• Provide high‑level executive support including complex calendar management across multiple senior executives and time zones.
• Act as a strategic gatekeeper and liaison, prioritizing competing demands aligned with executive priorities.
• Coordinate domestic travel arrangements with detailed itineraries and meeting logistics.
• Manage high volumes of communication; prioritize emails and draft professional correspondence for executives.
• Prepare materials for meetings and partner with the executive team to ensure smooth information flow.
• Help plan executive offsites, events, and client engagements.
• Handle confidential and sensitive information with professionalism and discretion.

Skills

Calendar management

Gatekeeper liaison

Travel coordination

Email management

Meeting prep materials

Event planning

Discretion & judgement

Tech savvy (MS Office & AI tools)

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

AI tools

Job description

Executive Assistant to Executive Leadership Team, Innovative Healthcare Company, Boca Raton, Florida

Our client, an innovative healthcare company that provides members with a network of doctors to optimize overall health and wellness, is looking for an Executive Assistant to support 4 C-Suite Executives on the team. The ideal candidate has experience working in a fast-paced environment, is entrepreneurial and is very team oriented. This is a very exciting opportunity for someone who has at least 5 years of experience supporting executives in the C-Suite. An interest in health and wellness a PLUS.

About the Role

• Provide high-level executive support including complex calendar management across multiple senior executives and time zones
• Act as a strategic gatekeeper and liaison, prioritizing competing demands while maintaining alignment with executive priorities
• Coordinate domestic travel arrangements with detailed itineraries and meeting logistics
• Manage high volume of communication; prioritize emails and draft professional correspondence on behalf of executives
• Partner closely with executive team to ensure smooth information flow and execution of key initiatives; prepare materials for meetings
• Help plan executive offsites, events, and client engagements
• Handle confidential and sensitive information with the highest level of professionalism and discretion

About You

• At least 5 years of experience supporting C-Suite or senior executives, An interest in health and wellness a PLUS.
• Bachelor’s Degree
• Proven experience supporting multiple senior leaders simultaneously in a high-performance environment
• Exceptional organizational skills with the ability to anticipate needs and manage shifting priorities
• Strong written and verbal communication skills
• Demonstrated discretion, sound judgment, and emotional intelligence
• Highly detail-oriented while maintaining a big-picture perspective
• High proficiency in Microsoft Office Suite and AI tools; tech savvy
• Proactive, team oriented with a true “high touch: service mentality

Base Salary Plus Discretionary Bonus, Comprehensive Healthcare