Executive Assistant to C‑Suite | Global Travel & VIP Events

McMillen, Inc.; Boise (ID); On-site; USD 39,000 - 56,000; Full time

Benefits offered by this job

Benefits program

Stock ownership opportunities

Wellness reimbursement

Job summary

McMillen, Inc. seeks an Executive Assistant to support daily operations in a fast-paced engineering and construction environment. The Executive Assistant will act as the gatekeeper, managing global logistics, high-end client hospitality, and executive meetings.

The role requires exceptional organization, proactive communication, and the ability to handle sensitive information with discretion. Proficiency in Microsoft 365 and Smartsheet, along with event coordination and calendar management, is

Qualifications

• Associate's degree or five to seven years related administrative experience supporting C-level executives.

Responsibilities

• Coordinates complex travel arrangements including domestic and international trips.
• Manages calendars for up to 5 C-suite staff and prioritizes high-level commitments.
• Prepares board-level documents, presentations, and agendas.
• Handles expense reports and reconciles corporate credit card statements.
• Assists with meeting preparations and corporate events including venues, A/V, and catering.

Skills

Verbal & written communication

Organizational skills

Problem solving under pressure

Multitasking

Education

Associate degree or equivalent experience

Tools

Microsoft 365

PowerPoint

SharePoint

Forms

Teams

Smartsheet

Job description

McMillen, Inc. seeks an Executive Assistant to support daily operations in a fast-paced engineering and construction environment. The Executive Assistant will act as the gatekeeper, managing global logistics, high-end client hospitality, and executive meetings.

The role requires exceptional organization, proactive communication, and the ability to handle sensitive information with discretion. Proficiency in Microsoft 365 and Smartsheet, along with event coordination and calendar management, is