Executive Assistant to Enterprise Leaders (Hybrid)

Docusign; San Francisco (CA); Hybrid; USD 133,627,000 - 196,997,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Health benefits

Retirement plans

Learning & development

Care leave

Job summary

Docusign is seeking an Executive Assistant to support the Vice President of Enterprise Customer Success, Americas, and a second VP. You will manage complex calendars, coordinate travel, and help run the team smoothly in a hybrid in-office/remote setting.

This role requires 4+ years of executive support, strong communication, and the ability to handle confidential information with discretion. You will prepare presentations, organize All Hands, and help onboarding of senior leaders.

Qualifications

• BS/BA degree or equivalent work experience.
• 4+ years supporting Executives in high-growth companies.
• Experience with Google Workspace, Word, PowerPoint, Excel and Zoom.
• Experience with Concur, NetSuite and Slack is a plus.
• Strong written/verbal communication and high discretion.

Responsibilities

• Manage executive calendars, schedule meetings, and resolve conflicts.
• Provide gatekeeping based on priorities and executive objectives.
• Attend meetings when appropriate, take notes, and follow up on actions.
• Prepare presentations using Google Slides and Office for meetings.
• Organize All Hands, off-site sessions, and virtual team-building events.
• Arrange end-to-end domestic and international travel.
• Identify roadblocks and prioritize executive time.
• Prepare expense reports and manage monthly credit card reporting.
• Create and manage purchase orders to support department needs.
• Maintain team alias lists, Slack channels, and shared folders.
• Manage onboarding schedules for new senior leaders.
• Support other Executive Assistants as needed.

Skills

Executive support

Calendar management

Communication

Organizational skills

Discretion with confidential info

Multitasking

AI and technology use

Education

BS/BA degree or equivalent

Tools

Google Workspace

Microsoft Word

PowerPoint

Excel

Zoom

Concur

NetSuite

Slack

Job description

Docusign is seeking an Executive Assistant to support the Vice President of Enterprise Customer Success, Americas, and a second VP. You will manage complex calendars, coordinate travel, and help run the team smoothly in a hybrid in-office/remote setting.

This role requires 4+ years of executive support, strong communication, and the ability to handle confidential information with discretion. You will prepare presentations, organize All Hands, and help onboarding of senior leaders.