Executive Assistant to ENT Department Chair | Strategic Support

University Hospitals; Cleveland (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

University Hospitals is seeking an Executive Assistant to the Department Chair, ENT, at the Main Campus. The role provides high-level administrative support, manages confidential information, and coordinates calendars, travel, events, and communications for senior leadership.

The ideal candidate will have 5+ years of executive administrative experience, strong MS Office skills, and the ability to handle PHI with discretion.

Qualifications

• Associate's Degree preferred
• Bachelor's Degree preferred
• 5+ years of experience in an Executive Administrative Assistant role or customer service environment (Required)

Responsibilities

• Answers phones, greets visitors and acts as the point of contact for the executive.
• Manages calendar, scheduling, events and travel arrangements for the Executive.
• Reviews incoming mail and emails to determine significance and distribution.
• Prepare/update PowerPoint presentations and assist with speeches/remarks.
• Drafts and finalizes correspondence for signature; manages confidential records and PHI compliance.
• Prepare agendas, minutes, reports and materials; coordinate data and prepare reports.
• Process payroll for leadership team and monitor invoices for reimbursement.
• Handle confidential information with discretion and prioritize workloads for executive support.

Skills

Policy knowledge

Typing

Microsoft Office

Organizational skills

Interpersonal skills

Communication skills

Confidentiality

Proactive work

Prioritization

Executive support

Education

Associate's degree (preferred)

Bachelor's degree (preferred)

Tools

Microsoft Office

Microsoft Excel

PowerPoint

Job description

University Hospitals is seeking an Executive Assistant to the Department Chair, ENT, at the Main Campus. The role provides high-level administrative support, manages confidential information, and coordinates calendars, travel, events, and communications for senior leadership.

The ideal candidate will have 5+ years of executive administrative experience, strong MS Office skills, and the ability to handle PHI with discretion.