Executive Assistant to Department Chair, Otolaryngology

Rutgers University; Newark (NJ); On-site; USD 87,000 - 133,000; Full time

Benefits offered by this job

Medical benefits

Vacation and leave programs

Retirement benefits

Educational benefits

Life insurance

Employee discount programs

Job summary

Rutgers University seeks an Executive Assistant to the Chair in the Department of Otolaryngology-Head and Neck Surgery within NJMS. This role provides confidential administrative and management support, coordinating projects, correspondence, and fiscal procedures for the Chair and office with discretion.

The position requires planning, research, and strong communication skills, with on-site work and adherence to university policies.

Qualifications

• Bachelor's Degree in Business/Public Administration or related field; minimum five (5) years of progressively responsible relevant experience in financial, operational, or personnel management.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Responsibilities

• Provide support to the Chair and the Chair's Office.
• Plan and schedule the department's work needs to maximize time, resources, equipment and materials within budget.
• Conduct research and prepare reports with background material for policy decisions and formulation.
• Coordinate projects and prepare correspondence, reports, and manage fiscal procedures for the Chair.
• Update and maintain administrative policies and procedures to maintain an efficient environment; analyze information requests and develop solutions.
• Identify departmental needs and maintain confidential files and correspondence.

Skills

Clinical practice management

Staff oversight

Financial reporting

Verbal and written communication

Education

Bachelor's Degree in Business/Public Administration

Equivalent experience substitution

Job description

Rutgers University seeks an Executive Assistant to the Chair in the Department of Otolaryngology-Head and Neck Surgery within NJMS. This role provides confidential administrative and management support, coordinating projects, correspondence, and fiscal procedures for the Chair and office with discretion.

The position requires planning, research, and strong communication skills, with on-site work and adherence to university policies.