Strategic Executive Assistant to Department Leadership

UNC Health Care; Chapel Hill (NC); Hybrid; USD 59,428,000 - 84,587,000; Full time

Benefits offered by this job

Holiday Party

Executive dinners

Job summary

UNC Health Department of Neurosurgery is seeking an Executive Assistant to provide high‑level administrative support to the Chair and Associate Chair, managing complex calendars, correspondence, and confidential information with discretion.

In a hybrid, 40‑hour work week in Chapel Hill, you will coordinate meetings, travel, and events—including the annual department Holiday Party—while mentoring the administrative team and supporting clinical faculty.

Qualifications

• Two (2) years of progressive experience in a clerical, administrative or office management role.
• High School diploma or GED.
• No licensure or certification required.
• Advanced skills in office software, presentation design, and digital calendar management.

Responsibilities

• Manage comprehensive calendars and travel for executive leadership.
• Screen calls, visitors, mail, and emails; draft routine correspondence.
• Prepare high‑level documents such as letters of support and memoranda.
• Organize confidential files and ensure secure access.
• Prepare materials for executive meetings and distribute agendas.
• Coordinate meeting logistics and minutes.
• Lead department event planning including holiday party and faculty retreats, with some evening/weekend work.
• Provide backup guidance to administrative staff.
• Assist with office space data for incoming faculty and staff.

Skills

Discretion

Professionalism

Technical Proficiency

Adaptability

Communication

Education

High School diploma or GED

Tools

Office software

Presentation design

Calendar management systems

Job description

UNC Health Department of Neurosurgery is seeking an Executive Assistant to provide high‑level administrative support to the Chair and Associate Chair, managing complex calendars, correspondence, and confidential information with discretion.

In a hybrid, 40‑hour work week in Chapel Hill, you will coordinate meetings, travel, and events—including the annual department Holiday Party—while mentoring the administrative team and supporting clinical faculty.