Executive Assistant to the Chair - Strategic Support

Opportunity for Health; Philadelphia (Philadelphia County); Hybrid; USD 66,000 - 70,000; Full time

Job summary

The Department of Neurology in the Perelman School of Medicine has over 230 full-time faculty and 16 divisions. The Executive Assistant provides high-level support to the Chair, handling complex and confidential tasks to ensure efficient operation of the Chair’s office.

This role also supports the broader department and its leadership in priority projects and internal/external liaison. Responsibilities include meticulous calendar management, drafting and editing correspondence, processing

Qualifications

• Bachelor of Arts or Bachelor of Science degree required.
• 3-5 years of experience or equivalent combination of education and experience.

Responsibilities

• Provide high-level administrative support.
• Create invoices, reports, memos, letters, financial statements, and other documents.
• Manage and maintain schedules.
• Coordinate and direct office services to aid executives.
• Make travel arrangements for executives/senior leaders.
• Answer calls and direct messages to appropriate parties.
• Represent the organization to customers and external sources.
• Organize, facilitate and supervise all activities of the assigned office.
• Project management for complex projects.
• Oversight of department website and social media accounts.
• Support Vice Chairs on strategic chair-related projects.
• Coordinate and arrange important meetings.

Education

Bachelor of Arts

Bachelor of Science

Job description

The Department of Neurology in the Perelman School of Medicine has over 230 full-time faculty and 16 divisions. The Executive Assistant provides high-level support to the Chair, handling complex and confidential tasks to ensure efficient operation of the Chair’s office.

This role also supports the broader department and its leadership in priority projects and internal/external liaison. Responsibilities include meticulous calendar management, drafting and editing correspondence, processing