Executive Assistant to Engineering Leaders — Equity

Association of Fundraising Professionals (AFP) Silicon Valley Chapter; Santa Clara (CA); On-site; USD 140,000 - 200,000; Full time

Benefits offered by this job

Equity

Benefits

Job summary

Atomic Machines in Santa Clara, CA, is hiring a full-time Executive Assistant, Engineering Leadership to support senior engineering leaders. You will manage calendars, travel, meetings, expenses, and projects, acting as a trusted operational partner in a fast-moving hardware/software startup.

The role requires 7+ years of EA experience, familiarity with engineering workflows, exceptional organization, and excellent communication. Bachelor’s degree is required; equity and benefits are included.

Qualifications

• 7+ years of Executive Assistant experience supporting Sr. Director-level engineering leadership.
• Comfort operating in an engineering organization with familiarity of workflows and cadences.
• Polished presence and professional demeanor in all interactions.
• Exceptional organizational skills with attention to detail and confidentiality.
• Strong written and verbal communication; able to work cross-functionally.

Responsibilities

• Manage calendars, travel, meetings, expenses, and projects for senior engineering leaders.
• Coordinate all scheduling, travel arrangements, and related logistics.
• Serve as a liaison between engineering leadership, internal teams, and external partners.
• Draft and send communications representing engineering leadership with professionalism.
• Prepare documents, presentations, and materials for leadership meetings and reviews.
• Support special projects and track progress against deadlines.
• Plan and execute team offsites and leadership events; host guests and candidates.
• Handle scheduling requests with high customer service and discretion.

Skills

Executive support

Calendar management

Cross-functional collaboration

Communication

Problem-solving

Education

Bachelor's degree

Tools

Google Workspace

Job description

Atomic Machines in Santa Clara, CA, is hiring a full-time Executive Assistant, Engineering Leadership to support senior engineering leaders. You will manage calendars, travel, meetings, expenses, and projects, acting as a trusted operational partner in a fast-moving hardware/software startup.

The role requires 7+ years of EA experience, familiarity with engineering workflows, exceptional organization, and excellent communication. Bachelor’s degree is required; equity and benefits are included.