Executive Assistant, Engineering Leadership

Association of Fundraising Professionals (AFP) Silicon Valley Chapter; Santa Clara (CA); On-site; USD 140,000 - 200,000; Full time

Benefits offered by this job

Equity

Benefits

Job summary

Atomic Machines in Santa Clara, CA, is hiring a full-time Executive Assistant, Engineering Leadership to support senior engineering leaders. You will manage calendars, travel, meetings, expenses, and projects, acting as a trusted operational partner in a fast-moving hardware/software startup.

The role requires 7+ years of EA experience, familiarity with engineering workflows, exceptional organization, and excellent communication. Bachelor’s degree is required; equity and benefits are included.

Qualifications

• 7+ years of Executive Assistant experience supporting Sr. Director-level engineering leadership.
• Comfort operating in an engineering organization with familiarity of workflows and cadences.
• Polished presence and professional demeanor in all interactions.
• Exceptional organizational skills with attention to detail and confidentiality.
• Strong written and verbal communication; able to work cross-functionally.

Responsibilities

• Manage calendars, travel, meetings, expenses, and projects for senior engineering leaders.
• Coordinate all scheduling, travel arrangements, and related logistics.
• Serve as a liaison between engineering leadership, internal teams, and external partners.
• Draft and send communications representing engineering leadership with professionalism.
• Prepare documents, presentations, and materials for leadership meetings and reviews.
• Support special projects and track progress against deadlines.
• Plan and execute team offsites and leadership events; host guests and candidates.
• Handle scheduling requests with high customer service and discretion.

Skills

Executive support

Calendar management

Cross-functional collaboration

Communication

Problem-solving

Education

Bachelor's degree

Tools

Google Workspace

Job description

Atomic Machines is ushering in a new era of micromanufacturing with its Matter Compiler™ technology platform. This platform enables new classes of micromachines to be designed and built by providing manufacturing processes and a materials library that are inaccessible to semiconductor manufacturing methods. It unlocks MEMS manufacturing not only for device classes that could never be produced by semiconductor methods, but also for entirely new categories. Furthermore, this digital platform is fully programmable in the way 3D printing is digital—but whereas 3D printing produces parts of a single material using a single process, the Matter Compiler™ technology platform is a multi-process, multi-material system: bits and raw materials go in, and complete, functional micromachines come out. The Atomic Machines team has also created an exciting first device—made possible only through the Matter Compiler™ technology platform—that we will be unveiling to the world soon. Our offices are in Emeryville and Santa Clara, California.

About The Role

Atomic Machines is looking for a full-time Executive Assistant, Engineering Leadership to support our senior engineering leaders from our Santa Clara office, five days a week. You'll be the operational backbone behind our engineering executives, managing calendars, travel, meetings, expenses, and projects, freeing them to focus on their highest-impact work. This role requires someone who can operate fluently in a technical, engineering-driven environment and partner closely with executives and their teams. We're looking for someone proactive, trustworthy, and hyper-organized who thrives in a fast-moving startup environment. If that's you, we'd love to hear from you.

What You'll Do

As an Executive Assistant, you will serve as a trusted partner supporting senior engineering leaders by managing day-to-day operations and ensuring their time and priorities are aligned with the highest-impact work.

• Proactively manage the schedules, priorities, and incoming requests of Sr. Director-level and above engineering leaders, exercising strong judgment to protect their time and focus.
• Coordinate all calendar scheduling, travel arrangements, and related logistics.
• Serve as a liaison between engineering leadership, internal teams, and external partners to ensure clear and timely communication.
• Represent engineering leaders in meetings and communications, acting with professionalism, sound judgment, and a deep understanding of their priorities.
• Draft, proofread, and send communications on behalf of engineering leaders, maintaining their voice and a high standard of professionalism.
• Prepare and organize documents, presentations, and materials for engineering leadership meetings and key initiatives, including technical program reviews and cross-functional planning sessions.
• Support engineering leaders on special projects, coordinating across engineering and other teams and tracking progress against deadlines.
• Track, reconcile, and submit expense reports accurately and on time.
• Plan and execute team offsites, engineering leadership events, and internal gatherings.
• Greet and host guests, partners, and candidates, reflecting Atomic Machines' culture and professionalism.
• Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
• Handle sensitive and confidential information with the utmost discretion at all times.

What You'll Need

• 7+ years of Executive Assistant experience with direct experience supporting Sr. Director-level and above engineering leadership.
• Demonstrated comfort operating in an engineering organization. Familiarity with engineering workflows, terminology, and cadences (e.g., program reviews, sprint planning, hardware/software development cycles) is a strong plus.
• Polished presence and professional demeanor, you represent the engineering leadership team with care in every interaction, written or in-person.
• Exceptional organizational skills and attention to detail, you track the details without losing sight of the bigger picture.
• Outstanding judgment and discretion, you handle sensitive information with the highest level of confidentiality.
• Strong written and verbal communication skills.
• Comfortable working cross-functionally and independently.
• Calm and confident under pressure with the ability to manage shifting priorities and resolve conflicts proactively.
• Resourceful problem-solver with a no task too big or too small mindset.
• Natural relationship-builder who earns trust quickly with engineering executives, partners, and peers.
• Comfortable working in fastpaced, hyper growth environments.
• Proficient in Google Workspace and comfortable picking up new tools quickly.
• Bachelor's degree required.

The compensation for this position also includes equity and benefits.

Salary Range

$140,000 - $200,000 USD