Executive Assistant to EMG Leaders — Strategy & Scheduling

USAA Life Insurance Company; San Antonio (TX); Hybrid; USD 52,000 - 78,000; Full time

Job summary

USAA Life Insurance Company in San Antonio, TX is seeking an Executive Assistant to provide high-level administrative support to the Executive Management Group. You will manage calendars, emails, travel, and communications to ensure EMG leaders can focus on strategic priorities.

The role requires 4+ years of experience, proficiency in Windows and MS Office, discretion, and strong collaboration with stakeholders.

Qualifications

• 4 years of executive support experience.
• Experience scheduling and managing calendars.
• Strong written and verbal communication.
• Proficient with MS Office and Adobe tools.

Responsibilities

• Delivers administrative support to EMG members; manages schedules, emails, and record retention.
• Coordinates daily activities to meet deadlines and EMG objectives.
• Prepares/update presentations and draft internal communications for leaders.
• Handles correspondence for EMG with confidentiality.
• Maintains intranet pages, messaging channels, and leader communications.
• Coordinates meetings, takes minutes, tracks follow-up actions.
• Onboards new EMG team members and updates org charts and distribution lists.
• Manages travel, expenses, and team budgets.
• Maintains office supplies and filing systems.

Skills

Calendar management

Executive support

Communication skills

MS Office

Education

High School Diploma or GED

Tools

Windows

MS Word

Excel

Outlook

PowerPoint

Adobe

Publisher

Job description

USAA Life Insurance Company in San Antonio, TX is seeking an Executive Assistant to provide high-level administrative support to the Executive Management Group. You will manage calendars, emails, travel, and communications to ensure EMG leaders can focus on strategic priorities.

The role requires 4+ years of experience, proficiency in Windows and MS Office, discretion, and strong collaboration with stakeholders.