Executive Assistant to Dual Leaders | Strategic Support

Her Song; Jacksonville (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Her Song seeks an organized Administrative Assistant to support two executives in Jacksonville, Florida. This role demands discretion, adaptability, and proactive coordination across calendars, travel, and communications.

You will draft professional correspondence, prepare reports, and maintain confidential records, delivering timely, accurate work in a fast-paced environment.

Travel up to 20% may be required, and you will be a trusted liaison between leadership, staff, and external partners.

Qualifications

• Proven experience supporting senior executives.
• Exceptional organizational skills with strong attention to detail.
• Outstanding written and verbal communication skills.
• Ability to adapt communication style and approach depending on the executive, audience, and situation.
• Demonstrated ability to manage multiple priorities in a fast‑paced environment.
• Professionalism, emotional intelligence, and sound judgment.

Responsibilities

• Provide high‑level administrative support to multiple executives with differing leadership styles and priorities.
• Manage complex calendars, scheduling, travel arrangements, and meeting coordination.
• Draft, edit, and manage professional communications on behalf of executives, adapting tone and voice appropriately.
• Serve as a trusted liaison between leadership, staff, external partners, and stakeholders.
• Track action items, deadlines, and follow‑up tasks to ensure timely completion and accountability.
• Prepare meeting agendas, presentations, reports, and executive materials with a high level of accuracy and professionalism.
• Handle sensitive and confidential information with discretion and integrity.
• Anticipate executive needs and proactively solve problems before they arise.
• Coordinate special projects, events, and cross‑functional initiatives as assigned.
• Maintain organized systems for records, communications, and documentation.
• Support operational efficiency by identifying and implementing administrative improvements where appropriate.
• Support the executives in the timely submission and organization of expense reports and budgets.
• Some travel required.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Microsoft Office

Multitasking

Tools

Microsoft Office

Job description

Her Song seeks an organized Administrative Assistant to support two executives in Jacksonville, Florida. This role demands discretion, adaptability, and proactive coordination across calendars, travel, and communications.

You will draft professional correspondence, prepare reports, and maintain confidential records, delivering timely, accurate work in a fast-paced environment.

Travel up to 20% may be required, and you will be a trusted liaison between leadership, staff, and external partners.