Executive Administrative Assistant to Dual Leaders

Tech9; Jacksonville (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Tech9 in Jacksonville, FL, is seeking an Administrative Assistant to provide high-level support to two executives, with one local and one remote. The role requires exceptional organization, discretion, and the ability to adapt communication styles across leadership.

You will manage calendars, travel, and meeting coordination, draft communications, and liaise between leadership, staff, and partners. Some travel is required.

Qualifications

• Proven experience supporting senior executives.
• Exceptional organizational skills with strong attention to detail.
• Outstanding written and verbal communication skills.
• Ability to adapt communication style depending on the executive, audience, and situation.
• Ability to travel up to 20% of the time.

Responsibilities

• Provide high-level administrative support to multiple executives with differing leadership styles and priorities.
• Manage calendars, travel arrangements, and meeting coordination.
• Draft, edit, and manage professional communications on behalf of executives, adapting tone and voice appropriately.
• Serve as a trusted liaison between leadership, staff, external partners, and stakeholders.
• Track action items, deadlines, and follow-up tasks to ensure timely completion and accountability.
• Prepare meeting agendas, presentations, reports, and executive materials with a high level of accuracy and professionalism.
• Handle sensitive and confidential information with discretion and integrity.
• Anticipate executive needs and proactively solve problems before they arise.
• Coordinate special projects, events, and cross-functional initiatives as assigned.
• Maintain organized systems for records, communications, and documentation.
• Support operational efficiency by identifying and implementing administrative improvements where appropriate.
• Support the executives in the timely submission and organization of expense reports and budgets.
• Some travel required.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidentiality

Multi-tasking

Tools

Microsoft Office

Job description

Tech9 in Jacksonville, FL, is seeking an Administrative Assistant to provide high-level support to two executives, with one local and one remote. The role requires exceptional organization, discretion, and the ability to adapt communication styles across leadership.

You will manage calendars, travel, and meeting coordination, draft communications, and liaise between leadership, staff, and partners. Some travel is required.