Executive Assistant for High-Impact Operations

Atoms; San Francisco (CA); On-site; USD 63,000 - 73,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life and disability保险

Voluntary insurance: accident, illness

401(k)

Health Savings Account (HSA)

Flexible Spending Accounts (Healthcare

Paid Vacation Time

8 paid holidays

Job summary

Atoms is seeking an executive assistant to support our leadership team in San Francisco. You’ll manage calendars, arrange meetings and travel, and draft communications to keep executives organized and informed.

You’ll partner with internal teams and external stakeholders, handle confidential information with discretion, and help ensure smooth operations in a fast-paced, onsite environment. This role is critical to enabling our growth and impact.

Qualifications

• Candidates must be highly organized and proactive.
• Excellent written and verbal communication skills are required.
• Ability to manage multiple priorities and sensitive information with discretion.
• Flexibility and adaptability in a fast-paced environment.
• High ownership and discretion in handling confidential matters.

Responsibilities

• Arrange meetings, schedule appointments, and organize travel arrangements.
• Manage and maintain executive calendars, prioritizing appointments and sensitive matters.
• Provide executive communication support, including drafting emails and memos.
• Organize team meetings, including scheduling, reminders, and catering coordination.
• Build and maintain positive relationships with team members, clients, and external stakeholders.

Skills

Highly organized

Strong communication

Judgment

Flexible

Ownership & discretion

Job description

Atoms is seeking an executive assistant to support our leadership team in San Francisco. You’ll manage calendars, arrange meetings and travel, and draft communications to keep executives organized and informed.

You’ll partner with internal teams and external stakeholders, handle confidential information with discretion, and help ensure smooth operations in a fast-paced, onsite environment. This role is critical to enabling our growth and impact.