Executive Assistant to Dual Co-CFOs | Admin Partner

WhiteCap Search; Stamford (CT); On-site; USD 85,000 - 120,000; Full time

Job summary

WhiteCap Search seeks a highly organized executive assistant to support two Co-CFOs in a fast-paced, confidential financial environment. You will manage complex calendars, coordinate travel, prepare materials, and handle sensitive communications.

Ideal candidates have 4–10 years of C-level support experience, strong MS Office skills, and the ability to partner with a finance team on broad initiatives.

Qualifications

• 4–10 years of experience supporting C-level executives in a demanding environment.
• Experience supporting multiple senior executives simultaneously preferred.
• Experience in financial services or investment environments is a plus.
• Strong proficiency with Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide comprehensive administrative support to two Co-CFOs, including calendar and time management.
• Coordinate internal and external meetings, travel, and logistics.
• Prepare materials, presentations, and reports for meetings with investors and teams.
• Screen and prioritize calls and correspondence; handle confidential information.
• Assist with expense reporting, invoices, and ad hoc finance projects.
• Collaborate with executive assistants across the firm on firm-wide activities.

Skills

Executive support

Calendar management

Travel coordination

Communication

Tools

Microsoft Office

Job description

WhiteCap Search seeks a highly organized executive assistant to support two Co-CFOs in a fast-paced, confidential financial environment. You will manage complex calendars, coordinate travel, prepare materials, and handle sensitive communications.

Ideal candidates have 4–10 years of C-level support experience, strong MS Office skills, and the ability to partner with a finance team on broad initiatives.