Executive Assistant to Chief Financial Officer

Gainor Staffing; New York (NY); On-site; USD 115,000 - 140,000; Full time

Job summary

A leading private equity firm is seeking an experienced Executive Assistant to support the CFO and Managing Director. The role requires strong organizational skills, calendar management, and the ability to handle confidential information. Candidates should have 5-7 years of experience and a Bachelor's degree is preferred. The position offers a competitive salary range of $115,000 to $140,000 based on experience.

Qualifications

• 5-7 years of Executive Assistant experience.
• Notary Public certification preferred.
• Self-driven and results-oriented.

Responsibilities

• Manage complex business calendars and prioritize meetings.
• Prepare detailed expense reports adhering to compliance policies.
• Handle minimal international and domestic travel arrangements.

Skills

Microsoft Office

Calendar Management

Communication

Organization

Education

Bachelor’s Degree

Tools

Outlook

Teams

OneDrive

Adobe

PowerPoint

Job description

Our client, a leading private equity firm, is seeking an experienced Executive Assistant to provide comprehensive support to the CFO/Partner and a Managing Director. In this role, you will demonstrate strong organizational skills to keep executives focused on priorities, manage complex calendars, and proactively address scheduling conflicts.

Responsibilities:

1. Ensure executives remain focused on priorities with no details overlooked.
2. Serve as a gatekeeper for the CFO/MD, asking insightful questions and anticipating the impact of decisions on time management. Use discretion to seek input when necessary.
3. Manage complex business calendars, vet invites, and prioritize meetings, both internally and externally, ensuring seamless logistics and technology setup.
4. Proactively rearrange the calendar, considering travel delays or meeting overruns.
5. Use sound judgment to balance conflicting priorities.
6. Act as a trusted thought partner, identifying issues and offering recommendations when appropriate.
7. Prepare monthly detailed and timely expense reports, adhering to the firm’s compliance and T&E policies.
8. Answer and screen phone calls, respond to routine inquiries, and elevate issues when necessary.
9. Develop direct relationships with senior executives and team members.
10. Handle minimal international and domestic travel arrangements a few times annually, preparing comprehensive itineraries and adjusting travel plans as needed.
11. Maintain a high level of confidentiality given the sensitive nature of information involved in the role.
12. Oversee documents requiring the CFO’s signature, with the judgment to sign on their behalf when appropriate.
13. Proactively support the finance team’s reporting deliverables and deadlines.
14. Work closely with other Finance Team EAs and EAs throughout the firm.
15. Plan conferences, events, and dinners, managing invites, budget, venue, and logistics.

Skills & Experience:

1. Advanced skills in Microsoft Office, with a focus on Outlook, Calendar Management, Teams, OneDrive, Adobe, and PowerPoint.
2. Self-driven and results-oriented.
3. 5-7 years of Executive Assistant experience.
4. Notary Public certification is preferred but not required.
5. Bachelor’s Degree preferred.

Salary Range: $115,000 - $140,000, based on experience.

Gainor Staffing provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision-making, veteran or military status, or any other characteristic protected under applicable law.