Executive Assistant to Directors | Admin, Scheduling & Compliance

Ellenco Estágios e Treinamentos; Kansas City (MO); On-site; USD 52,000 - 77,000; Full time

Job summary

City of Kansas City, MO is seeking a Senior Administrative Assistant to support the Director and Deputy Director of General Services. The role includes managing communications, calendars, and travel for executives while safeguarding confidential information.

The position requires a Bachelor's in public or business administration or an equivalent combination with relevant experience; MS Office proficiency is preferred. Equal opportunity employer; pre-employment checks apply.

Qualifications

• Requires accredited Bachelor's degree in public or business administration, or related field and 1 year of professional experience in governmental or private sector administration or an accredited Associate's degree with 3 years of progressive and professional experience in governmental or private sector administration at the level of the City's Senior Administrative Assistant; or an equivalent combination of qualifying education and experience.
• Preference given for experience in developing internal processes and filing systems and MS Office knowledge.

Responsibilities

• Manages the affairs of the Director and Deputy Director of General Services.
• Handles incoming and outgoing phone calls, emails and corresponds for the Director.
• Safeguards highly confidential information.
• Prepares and edits correspondence, communications, presentations and other documents.
• Creates and maintains calendars for key executives and conference rooms.
• Oversees communication to all staff members in General Services.

Skills

MS Office

Filing systems

Administrative support

Education

Bachelor's degree in public or business administration

Associate's degree with 3 years experience in administration

Job description

City of Kansas City, MO is seeking a Senior Administrative Assistant to support the Director and Deputy Director of General Services. The role includes managing communications, calendars, and travel for executives while safeguarding confidential information.

The position requires a Bachelor's in public or business administration or an equivalent combination with relevant experience; MS Office proficiency is preferred. Equal opportunity employer; pre-employment checks apply.