Senior Executive Assistant to Leadership Team (Hybrid)

State of Colorado; Denver (CO); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The Colorado Department of Higher Education is seeking an Executive Assistant to support the Executive Director and Deputy Executive Director. The role provides administrative leadership and acts as a trusted advisor with confidential duties.

Responsibilities include managing calendars, coordinating meetings and travel, handling inquiries, and assisting with high-level correspondence. The position supports department operations and may involve event planning and coordination of staff activities.

Qualifications

• High school diploma or equivalent.
• Three (3) plus years of experience as an Executive Assistant or in a related position.
• Valid Colorado driver’s license and compliance with all requirements for driving a state vehicle.

Responsibilities

• Assure the smooth operation of the Executive Director’s office.
• Manage the Executive Directors’ calendar, vetting all inquiries, invitations, requests.
• Schedule meetings, understanding priorities, recurring meetings, and resolving conflicts.
• Arrange travel, documenting all details, maintaining confirmations, and handling cancellations.
• Take telephone messages, relaying information and responding to inquiries in a timely manner.
• Provide clerical assistance/finalize correspondence from the Executive Director and Deputy Executive Director.
• Handle confidential assignments as requested.
• Assist with internal and external event planning as requested by Department senior staff.

Skills

Advanced office practices

Generative AI

Data entry

Microsoft Office

Excel

PowerPoint

Outlook

Zoom

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The Colorado Department of Higher Education is seeking an Executive Assistant to support the Executive Director and Deputy Executive Director. The role provides administrative leadership and acts as a trusted advisor with confidential duties.

Responsibilities include managing calendars, coordinating meetings and travel, handling inquiries, and assisting with high-level correspondence. The position supports department operations and may involve event planning and coordination of staff activities.