Executive Office Manager & Operations Lead

State of Louisiana; New Orleans (LA); On-site; USD 36,000 - 58,000; Full time

Job summary

The Louisiana Military Department is seeking an experienced Executive Secretary to support the Deputy Director-Contracting/Purchasing/Logistics and the Contracting Officer in Baton Rouge. The role handles calendar management, meeting coordination, and serves as the official repository for correspondence.

The position requires exceptional proficiency in Microsoft Word/Excel/PowerPoint, strong written and verbal communication, and familiarity with the LaGov system; prior exposure to state

Qualifications

• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent oral and written communication skills.
• Knowledge of LaGov system (HCM).
• Skilled in preparing spreadsheets and maintaining internal databases.
• Experience with Louisiana Military Department and Louisiana National Guard structures.

Responsibilities

• Manage the calendar and appointments of the Deputy Director and Contracting Officer.
• Schedule and manage Microsoft Teams meetings and scheduling/files.
• Serve as official repository for all written correspondence by the Deputy Director and Contracting Officer.
• Draft all correspondence and handle routine communications.
• Maintain time and attendance, and records of policies for directorate.
• Arrange travel, organize meetings, and assist with special functions.

Skills

Microsoft Office

Spreadsheet proficiency

Database management

Communication

Tools

LaGov system (HCM)

Job description

The Louisiana Military Department is seeking an experienced Executive Secretary to support the Deputy Director-Contracting/Purchasing/Logistics and the Contracting Officer in Baton Rouge. The role handles calendar management, meeting coordination, and serves as the official repository for correspondence.

The position requires exceptional proficiency in Microsoft Word/Excel/PowerPoint, strong written and verbal communication, and familiarity with the LaGov system; prior exposure to state