Executive Assistant to DHS FPS Front Office—Travel & Policy

Crisis1; Washington (District of Columbia); On-site; USD 66,000 - 69,000; Full time

Benefits offered by this job

Medical/Vision/Dental

PTO/Time off

401K

Life Insurance

Education/Training

Incentive/Referral

Employee Assistance

Job summary

Old Dominion Strategies, LLC seeks an Executive Assistant to support the FPS Region 11 front office at the St. Elizabeths Campus in Washington, DC.

The role provides executive administrative, scheduling, travel, correspondence, and stakeholder coordination in a professional law enforcement environment. The candidate should have 5+ years of administrative experience, strong organizational and written communication skills, and proficiency with WebTA, Concur, and Microsoft Office.

Qualifications

• Minimum of 5 years of progressively responsible administrative, executive support, program support, or related experience.
• Outstanding organizational, oral communication, and writing skills; ability to represent the front office professionally with stakeholders.
• Capability to use WebTA, Concur Government Edition, correspondence tracking tools, and Microsoft Office applications.
• Ability to manage competing executive priorities, edit complex documents, and coordinate tasks across multiple offices.
• Communicate effectively orally and in writing; interpret and follow policies, regulations, and directives. Use Microsoft Office, including Excel macros, pivot tables, charts, graphs, and simple and complex formulas; support databases and SharePoint as assigned.
• Ability to satisfy DHS suitability and background investigation requirements under HSPD-12 and obtain the required favorable Entry on Duty or fitness determination for unescorted access.
• Work on site Monday–Friday with scheduling flexibility within the 7:00 a.m.–7:00 p.m. core window. Local travel may be required. Alternative work locations require Government authorization.
• Protect sensitive information and possess the knowledge and skills to meet applicable Section 508 accessibility requirements for assigned deliverables.

Responsibilities

• Manage executive schedules, coordinate travel arrangements, and provide administrative support for FPS leadership.
• Prepare taskings, briefings, reports, fact sheets, talking points, communications, and outreach materials for the Director’s Office.
• Review work products against relevant policies, programs, and standards; identify issues and opportunities for improvement for the Director and Deputy Director.
• Manage internal and external communications, speaker requests and clearance processes, and senior executive participation in major events.
• Develop charts, memoranda, letters, reporting templates, and standards; review briefings and presentations for accuracy and quality.
• Coordinate tasks across FPS branches and districts, maintain quality control, and support information sharing.
• Research and recommend policy changes through Headquarters taskings and meetings; prepare meeting reports and track assignments and action items.
• Review and edit strategic plans, policy guidance, implementation guidelines, reports, spreadsheets, roles and responsibilities, and organizational charts.
• Operate correspondence management tools to track internal and external tasks; use WebTA, Concur Government Edition, and Microsoft Office applications.
• Provide periodic extended-hours support for mission-critical assignments when authorized through the COR and CO.

Skills

Organizational skills

Oral communication

Written communication

Stakeholder coordination

Executive support

Education

Bachelor's degree preferred

High school diploma required

Experience substituting education

Tools

WebTA

Concur Government Edition

Microsoft Office

SharePoint

Job description

Old Dominion Strategies, LLC seeks an Executive Assistant to support the FPS Region 11 front office at the St. Elizabeths Campus in Washington, DC.

The role provides executive administrative, scheduling, travel, correspondence, and stakeholder coordination in a professional law enforcement environment. The candidate should have 5+ years of administrative experience, strong organizational and written communication skills, and proficiency with WebTA, Concur, and Microsoft Office.