Executive Assistant (West)

LaunchPointPEO; Washington (District of Columbia); On-site; USD 49,000 - 70,000; Full time

Benefits offered by this job

Medical / Vision and Dental Plans

Holiday and Personal Time Off Pay

401K plan

Life Insurance

Education and Training Assistance

Incentive Plans and Referral Bonuses

Employee Assistance Programs

Job summary

Old Dominion Strategies LLC is seeking an Executive Assistant to support the FPS Region 11 front office, including the Regional Director and the Security Director. The role involves managing executive schedules, coordinating travel, and preparing communications in a professional law enforcement environment.

The ideal candidate should have at least 5 years of executive support experience, outstanding communication skills, and proficiency in Microsoft Office.

Qualifications

• Minimum of 5 years of progressively responsible administrative or executive support experience.
• Outstanding organizational, oral communication, and writing skills.
• Ability to manage competing executive priorities and coordinate tasks across multiple offices.
• Effectively communicate orally and in writing, interpret and follow policies.
• Ability to satisfy DHS suitability and background investigation requirements.

Responsibilities

• Manage executive schedules and coordinate travel arrangements.
• Prepare taskings, briefings, reports, and communication materials.
• Review work products against policies and identify improvement opportunities.
• Develop charts, memoranda, and reporting templates.
• Coordinate tasks across FPS branches and maintain quality control.
• Research and recommend policy changes and prepare meeting reports.

Skills

Organizational skills

Oral communication

Writing skills

Document editing

Task prioritization

Microsoft Office

WebTA

Concur Government Edition

Education

Bachelor's degree preferred

High school diploma/GED required

Tools

Microsoft Office applications

WebTA

Concur Government Edition

Job description

Executive Assistant

Company Overview:

Old Dominion Strategies LLC (ODS) (www.odstrat.com), is a Center for Veterans Enterprise (CVE) verified Service-Disabled Veteran Owned Small Business (SDVOSB) founded in 2010 to deliver executive-level expertise and solutions to Federal and private sector clients. ODS offers a range of consulting services, all designed to help Federal agencies achieve their goals.

Job Summary:

ODS is seeking an Executive Assistant to support the FPS Region 11 front office, including the Regional Director and the Security Director for the St. Elizabeths Campus. The position provides executive administrative, scheduling, travel, correspondence, and stakeholder coordination support in a professional law enforcement environment.

Location: St. Elizabeths West Campus – Center Building, 1201 M. Street Southeast, Washington, DC 20003

Salary: $43.42 hourly + H&W $5.09

Responsibilities/Duties:

• Manage executive schedules, coordinate travel arrangements, and provide administrative support for FPS leadership.
• Prepare taskings, briefings, reports, fact sheets, talking points, communications, and outreach materials for the Director’s Office.
• Review work products against relevant policies, programs, and standards; identify issues and opportunities for improvement for the Director and Deputy Director.
• Manage internal and external communications, speaker requests and clearance processes, and senior executive participation in major events.
• Develop charts, memoranda, letters, reporting templates, and standards; review briefings and presentations for accuracy and quality.
• Coordinate tasks across FPS branches and districts, maintain quality control, and support information sharing.
• Research and recommend policy changes through Headquarters taskings and meetings; prepare meeting reports and track assignments and action items.
• Review and edit strategic plans, policy guidance, implementation guidelines, reports, spreadsheets, roles and responsibilities, and organizational charts.
• Operate correspondence management tools to track internal and external tasks; use WebTA, Concur Government Edition, and Microsoft Office applications.
• Provide periodic extended-hours support for mission-critical assignments when authorized through the COR and CO.

Qualifications:

• Minimumof5 years of progressively responsible administrative, executive support, program support, or related experience, includingexperiencedirectly supporting senior-level leadership.
• Outstanding organizational, oral communication, and writing skills; ability to represent the front office professionally with stakeholders.
• Capability to use WebTA, Concur Government Edition, correspondence tracking tools, and Microsoft Office applications.
• Ability to manage competing executive priorities, edit complex documents, and coordinate tasks across multiple offices.
• Communicate effectively orally and in writing; interpret and follow policies, regulations, and directives. Use Microsoft Office, including Excel macros, pivot tables, charts, graphs, and simple and complex formulas; support databases and SharePoint as assigned.
• Ability to satisfy DHS suitability and background investigation requirements under HSPD-12 and obtain the required favorable Entry on Duty or fitness determination for unescorted access. U.S. citizenship is normally required for DHS systems access unless DHS approves an exception.
• Work on site Monday–Friday with scheduling flexibility within the 7:00 a.m.–7:00 p.m. core window. Local travel may be required. Alternative work locations require Government authorization.
• Protect sensitive information and possess the knowledge and skills to meet applicable Section 508 accessibility requirements for assigned deliverables.

Education/Certifications:

• Bachelor's degree preferred, not required.
• High school diploma/GED required.
• Relevant experience may substitute for post-secondary education.

Benefits and Perks:

• Medical / Vision and Dental Plans
• Holiday and Personal Time Off Pay
• 401K plan
• Life Insurance
• Education and Training Assistance Program (discussed during the on boarding process)
• Incentive Plans and Referral Bonuses
• Employee Assistance Programs

Old Dominion Strategies, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.