Executive Assistant for DHS T&E Programs

Arenatechnologies; Alexandria (VA); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life and disability insurance

Paid time away from work

Job summary

Systems Planning and Analysis, Inc. (SPA) seeks an Executive Assistant to support DHS T&E programs. The role requires interfacing with senior offices, managing calendars, travel, and meeting materials, and coordinating space and logistics for leadership.

Onsite in Alexandria, VA with regular client site visits in VA and DC. The successful candidate will have a BA/BS with 5+ years of admin experience, DHS T&E/CERT credentialing, excellent communication, and strong organizational skills.

Qualifications

• Bachelor's degree with 5+ years of experience providing administrative support.
• DHS T&E Level 1, DAWIA T&E Foundational Level 1, and/or CTEP certificate.
• Proven ability to communicate effectively with diverse stakeholders.
• Strong organizational skills and ability to manage multiple priorities.
• Proficiency in Microsoft Office tools (Excel, PowerPoint, Word).
• Onsite work at SPA’s Headquarters in Alexandria, VA with regular visits to VA/DC sites.
• Active Secret clearance with ability to obtain DHS Suitability.

Responsibilities

• Serve as executive-level administrative and coordination support for DHS T&E standards.
• Interface with senior DHS offices and other agencies at the executive level.
• Handle calendar management, travel orders, meeting support, minutes and briefings.
• Coordinate space reservations, projects, and logistics for leadership.
• Anticipate needs of senior executives and manage their appointments proactively.

Skills

Bachelor's degree

DHS T&E Level 1

CTEP certificate

Communication

Organization

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Systems Planning and Analysis, Inc. (SPA) seeks an Executive Assistant to support DHS T&E programs. The role requires interfacing with senior offices, managing calendars, travel, and meeting materials, and coordinating space and logistics for leadership.

Onsite in Alexandria, VA with regular client site visits in VA and DC. The successful candidate will have a BA/BS with 5+ years of admin experience, DHS T&E/CERT credentialing, excellent communication, and strong organizational skills.