Administrative Assistant to Student Life & Safety Deputy

Proviso Township High Schools District 209; Proviso Township (IL); On-site; USD 53,000 - 66,000; Full time

Job summary

Proviso Township High Schools District 209 seeks an Administrative Assistant to support the Deputy Superintendent of Student Life and Safety. The role requires handling confidential student and staff information, scheduling, procurement, and reporting using PowerSchool and Office 365.

The position is twelve-month, 260-day, with a salary range of $52,658 to $65,823 per year and opportunities to coordinate professional development and district projects.

Qualifications

• Associates Degree or equivalent experience with executive secretarial skills.
• Strong secretarial experience with excellent organization in a school setting.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, Access, and Office 365.

Responsibilities

• Maintain confidentiality in handling student, teacher, and other sensitive information.
• Screen calls, visitors and mail; manage calendars and schedule meetings.
• Handle confidential matters and procure/track purchases from outside vendors: quotes, requisitions, deliveries.
• Process conference requests for staff and reimbursements for food/mileage.
• Generate reports from PowerSchool and other sources.
• Maintain inventory of testing and office supplies and all student records in the department.
• Prepare and manage performance evaluation forms.
• Plan and organize meetings and professional development, including logistics and materials.
• Assist in calendars and planning documents for district projects.
• Other duties as assigned by Deputy Superintendent of Schools and Coordinators - Educational Services.
• Salary range provided: $52,658 – $65,823 annually.

Skills

Executive secretarial services

Office management

Microsoft Office

Communication skills

Confidentiality

Data management

Education

Associates Degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

Access

Office 365

Job description

Proviso Township High Schools District 209 seeks an Administrative Assistant to support the Deputy Superintendent of Student Life and Safety. The role requires handling confidential student and staff information, scheduling, procurement, and reporting using PowerSchool and Office 365.

The position is twelve-month, 260-day, with a salary range of $52,658 to $65,823 per year and opportunities to coordinate professional development and district projects.