Executive Assistant to Deputy Director, Payroll Ops

City of New York; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks an Executive Assistant to the Deputy Executive Director of Payroll Operations. The role involves confidential clerical work, complex scheduling, and drafting correspondence to support management within regulatory guidelines.

Responsibilities include maintaining the Deputy's calendar, responding to inquiries, coordinating with staff, and handling special projects.

Qualifications

• A baccalaureate degree and four years of progressive clerical/administrative experience requiring independent decision-making concerning program management or planning.
• An associate degree and five years of relevant experience with supervisory responsibility.
• A high school diploma and six years of relevant experience with supervisory responsibility.
• Education/experience equivalent to the above, with 18 months in supervisory capacity.

Responsibilities

• Schedule appointments and manage the Deputy Executive Director's Outlook calendar.
• Draft/edit letters, memos, and other correspondence.
• Support program planning and development by researching issues and proposing solutions.
• Maintain liaison between agencies/units and facilitate cooperative activities.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Visio

Communication skills

Education

Baccalaureate degree

Associate degree

High school diploma

Tools

None

Job description

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks an Executive Assistant to the Deputy Executive Director of Payroll Operations. The role involves confidential clerical work, complex scheduling, and drafting correspondence to support management within regulatory guidelines.

Responsibilities include maintaining the Deputy's calendar, responding to inquiries, coordinating with staff, and handling special projects.