Executive Assistant

Cityofnewyork; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

City of New York seeks an Executive Assistant to the Deputy Executive Director of Payroll Operations. The role provides confidential clerical support, schedules appointments, and drafts letters while coordinating with multiple agencies to facilitate payroll operations.

The position requires strong MS Office skills and excellent written and verbal communication, with a focus on discretion and organization. 35 hours with on-site work at 5 Manhattan West, NY.

Qualifications

• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, Visio).
• Excellent written and oral communication skills.

Responsibilities

• Schedule appointments and maintain Deputy Executive Director’s Outlook calendar with discretion.
• Draft and edit letters, memos, and correspondence following agency formats.
• Assist in program planning and development, researching issues and proposing solutions.
• Maintain liaison between agencies and convey information to facilitate cooperation.
• Greet and direct visitors, provide information, and direct to appropriate staff.
• Maintain filing systems and records; complete special projects as required.

Skills

Outlook

Word

Excel

PowerPoint

SharePoint

Visio

Communication skills

Job description

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) is seeking a motivated and eager candidate who will serve as the Executive Assistant to the Deputy Executive Director of Payroll Operations. With wide latitude for the exercise of independent judgment, the selected candidate will provide assistance and support to the Payroll Operations Division and will be responsible for the following tasks:

• Perform difficult and responsible clerical operations with confidentiality and discretion, such as scheduling appointments, responding to telephone inquiries, maintaining the Deputy Executive Director of Payroll Operations' Outlook calendar, typing and preparing documents;
• Draft and edit letters, memos or other correspondence by determining and communicating required information while exercising judgment & discretion, following rules of composition and agency formats;
• Provide assistance in program planning and development, by researching problems and recommending solutions, to assist management in meeting goals within regulations;
• Maintain liaison between two or more agencies/units by obtaining/conveying information & providing feedback, in order to facilitate cooperative activities;
• Receive, screen & direct visitors to agency offices by welcoming, questioning and/or announcing visitors, as well as providing visitors with information, where possible to aid in reaching appropriate staff;
• Maintain related records and orderly filing system and;
• Perform special projects, as required.

Preferred Skills:

• Excellent skills with Microsoft products (Outlook, Word, Excel, PowerPoint, SharePoint, and Visio).
• Excellent written and oral communication skills

Hours/Shift:

35 Hours/Day Shift

Work Location:

5 Manhattan West, New York, NY

Additional Information:

#O-195

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.