Executive Assistant to Deputy Commissioner, Real Estate

NYC Department of Citywide Administrative Services; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

NYC Department of Citywide Administrative Services (DCAS) Real Estate Services seeks an experienced Special Assistant to provide executive support to the Deputy Commissioner and Chief of Staff, coordinating calendars, meetings, and travel. You will assist with purchase orders, lease documents, and HR tasks, while maintaining confidential records and ensuring smooth daily operations across RES units.

The role emphasizes strong written and verbal communication, meticulous organizational skills,

Qualifications

• Bachelor's degree and two years of administrative experience.
• Associate degree with three years of administrative experience including one year supervisory experience.
• Four-year high school diploma with four years of administrative experience including one year supervisory experience.
• Education/experience equal to items 1–3 with one year supervisory experience accepted as substitution.

Responsibilities

• Provide executive-level administrative support to Deputy Commissioner, Chief of Staff, and Executive Office.
• Manage Deputy Commissioner external and internal meetings, calendar, and conference calls.
• Prepare and process purchase orders, contracts, and lease documents for signature.
• Support human resources functions within RES units and maintain confidential records.
• Coordinate meetings, arrange travel, and assemble meeting materials ahead of Deputy Commissioner meetings.
• Ensure signatures on contracts, leases, and amendments are obtained and filed.

Skills

Clear communication

Analytical thinking

Interpersonal skills

Organizational skills

Microsoft Office

Team player

Adaptability

Education

Bachelor's degree or higher

Associate degree

High school diploma

Tools

Word

Excel

PowerPoint

Visio

Job description

NYC Department of Citywide Administrative Services (DCAS) Real Estate Services seeks an experienced Special Assistant to provide executive support to the Deputy Commissioner and Chief of Staff, coordinating calendars, meetings, and travel. You will assist with purchase orders, lease documents, and HR tasks, while maintaining confidential records and ensuring smooth daily operations across RES units.

The role emphasizes strong written and verbal communication, meticulous organizational skills,