Senior Executive Assistant to Deputy Commissioner

Cityofnewyork; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

City of New York's Department of Housing Preservation and Development (HPD) seeks an Executive Administrative Assistant to the Deputy Commissioner of Asset and Property Management. You will manage the Deputy's complex schedule, coordinate high‑level meetings, and handle confidential communications in a fast‑paced governmental setting.

This role requires a bachelor’s degree and at least five years of executive‑support experience, strong written and verbal communication, discretion, and the

Qualifications

• A bachelor’s degree from an accredited college or university; and
• At least five (5) years of progressively responsible experience providing executive‑level administrative support to senior leadership in government, public sector, or large organizational environments.
• Experience supporting executive leadership in housing, public administration, or regulatory environments.
• Demonstrated ability to manage high‑volume executive calendars in politically sensitive environments.
• Exceptional written and verbal communication skills.
• Strong organizational, time‑management, and problem‑solving abilities.
• Proficiency in Microsoft Office Suite and executive document preparation.
• Ability to exercise discretion and independent judgment.

Responsibilities

• Executive Scheduling & Meeting Coordination
• Manage and prioritize a complex, high-volume executive calendar.
• Coordinate internal and external meetings, including City Council hearings, Commissioner briefings, and City Hall engagements.
• Prepare and organize meeting materials, agendas, and briefing packets.
• Confirm logistics for hearings, public appearances, and executive sessions.
• Track follow‑up actions and ensure timely completion of assignments.
• Executive Communications & Documentation
• Draft, review, and format executive correspondence, memoranda, and internal directives.
• Screen and prioritize incoming communications and inquiries.
• Maintain secure and organized electronic and physical filing systems.
• Manage confidential and sensitive materials with discretion.
• Interoffice & Stakeholder Coordination
• Serve as liaison between the Deputy Commissioner and division leadership.
• Coordinate cross‑divisional updates and status reports.
• Support preparation for executive‑level presentations and policy discussions.
• Interface with City, State, and Federal stakeholders as directed.
• Administrative & Operational Oversight
• Monitor time‑sensitive approvals, submissions, and internal documentation.
• Assist with personnel‑related administrative processes.
• Coordinate travel, site visits, and field engagements.
• Provide in‑person support during major hearings and executive meetings.
• On‑Site & Executive Presence Requirements
• Maintain consistent in‑office presence to support real‑time executive needs.
• Attend hearings, executive briefings, and high‑level meetings as required.
• Support urgent matters requiring immediate response.
• Work extended hours when necessary to align with executive schedules and public engagements.

Skills

Executive scheduling

High-volume calendars

Discretion & judgment

Written & verbal communications

Interpersonal skills

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Outlook

SharePoint

Job description

City of New York's Department of Housing Preservation and Development (HPD) seeks an Executive Administrative Assistant to the Deputy Commissioner of Asset and Property Management. You will manage the Deputy's complex schedule, coordinate high‑level meetings, and handle confidential communications in a fast‑paced governmental setting.

This role requires a bachelor’s degree and at least five years of executive‑support experience, strong written and verbal communication, discretion, and the