Executive Director, Design and Project Management

NYC Department of Citywide Administrative Services; New York (NY); On-site; USD 120,000 - 190,000; Full time

Job summary

DCAS Real Estate Services seeks an Executive Director to oversee design and project management for City agencies within leased properties and City owned space. You will coordinate complex projects among landlords, DCAS, and other City agencies to facilitate lease negotiations and subsequent design/construction.

You will support strategic planning, capital budgets, staffing needs, and work priorities, and collaborate with Leasing, Workplace Services, and Planning to optimize the City's real

Qualifications

• Bachelor's degree in engineering, engineering technology, architecture, or related field with five years of relevant experience (administrative, managerial or supervisory)
• Experience coordinating large engineering or construction projects and related administrative oversight
• Strong negotiation, budgeting, and leadership capabilities

Responsibilities

• Manage design and project management staff for agency space projects
• Assist with capital and expense budgets for projects
• Assist lease negotiators and attorneys with lease design/construction articles
• Oversee coordination of construction, renovations and relocations for City agencies
• Plan resource allocation and track project progress
• Oversee cost estimates, bids, change orders, and landlord payments
• Coordinate with Financial Services and Capital Budget Units on project needs
• Coordinate with City departments for furniture procurement and construction payments
• Collaborate with Legal, IT and Building Services on City-owned projects
• Coordinate with Mayor’s Office for People with Disabilities and other agencies as needed
• Oversee staffing needs, employee well-being, and DCAS initiatives
• Oversee interview/hiring process in coordination with DCAS HR
• Ensure compliance with DCAS Space Guidelines across projects
• Coordinate complex projects among landlords, DCAS and City agencies

Skills

Project management

Budgeting

Negotiation

Leadership

Stakeholder coordination

Education

Bachelor's degree in engineering or related field

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City?s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies. What we do ensures that all agencies can deliver on their mission. Our reach touches every facet of City government and is instrumental to the successful day-to-day operations of the City of New York.

Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service to all of them. It's an opportunity to provide meaningful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at NYC.GOV/DCAS to learn more about the work we do.

DCAS Real Estate Services is the real estate arm of the City of New York. They are responsible for the acquisition, disposition and reallocation of the City's real property. DCAS oversees the City's commercial rental and surplus real estate portfolio, and in addition, negotiates and administers City leases of private property for City agency use. This includes overseeing the design and build-out of leased office space, as well as the strategic management of the City's office portfolio, which includes both leased and owned offices.

Reporting to the Assistant Commissioner of Design and Project Management, the Executive Director oversees all the directors who are managing design and construction in leased properties and City owned space.

The function of this position is to manage project teams who implement the construction, renovation, and relocation efforts for City agencies within leased properties and City owned space. The Executive Director will coordinate critical components of complex projects among the various stakeholders including landlords, DCAS and other City agencies to facilitate their execution for lease negotiations (as applicable to projects in leased properties) and subsequent design/construction to be managed by the unit’s directors and project managers. This position will also support the Assistant Commissioner in strategic planning and the creation and review of the capital plan and project budgets, unit staffing needs and work/priority allocations in support of the agency’s priority initiatives. Additionally, the Executive Director will work closely with the Executive Directors of Leasing, Workplace Services, and Planning, Dispositions and Property Management units to establish business protocols to better manage the City’s Real Estate portfolio and the workflow between the three units.

Responsibilities Are But Not Limited To

• Responsibility #1: Manage Design and Project Management Staff teams in the implementation of agency project needs and evolution of space and site plans;
• Responsibility #2: Support the Assistant Commissioner with the preparation and maintenance of the capital and expense budgets for projects under the unit’s purview;
• Responsibility #3: Assist lease negotiators and attorneys with the negotiation of leases regarding design, construction, and project management lease Articles;
• Responsibility #4: Provide oversight of Directors on the coordination of construction, renovations and relocations for various City agencies;
• Responsibility #5: Oversee the planning, resource allocation and coordination of the development and progress of projects;
• Responsibility #6: Oversee the creation of cost estimates, bid approvals and change order approvals, as well as the processing of landlord payments;
• Responsibility #7: Coordination with Financial Services and Capital Budget Units to ensure financial project needs are met and included in the agency’s budget;
• Responsibility #8: Coordination with other Lines of Service (Citywide Procurement, DCAS Purchasing, Fiscal and Business Management) to process furniture procurement, construction payments, etc.;
• Responsibility #9: Coordination with other DCAS administrative entities including Legal, IT and Building Services for specific City-owned projects and/or agency-wide initiatives;
• Responsibility #10: Intra-agency coordination for project-related services such as Mayor’s Office for People with Disabilities, Department of Buildings, Department of Sanitation, Department of Design and Construction, NYPD, etc.;
• Responsibility #11: Management and planning of unit’s staffing needs to fulfill assignments, support employee well-being and development, and and advance current/future DCAS initiatives;
• Responsibility #12: Oversee the interview/hiring process of new personnel in coordination with DCAS HR;
• Responsibility #13: Oversee the compliance with the DCAS Space Guidelines throughout the various projects being handled by the unit;
• Responsibility #14: Coordinate critical components of complex projects among the various stakeholders including landlords, DCAS and other City agencies.

Only permanent employees in the title, a comparable title, and those that are reachable on the civil service list are eligible to apply.

ADMINISTRATIVE PROJECT MANAGER - 83008

Minimum Qualifications

• A baccalaureate degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and five (5) years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and/or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity; or
• A four-year high school diploma or its educational equivalent and nine (9) years of experience as described in "1" above; two years of which must have been in an administrative, managerial, executive or supervisory capacity; or
• Education and/or experience equivalent to "1" or "2" above. One (1) year of experience credit will be given for: (a) each 30 semester credits of college or university education leading to a bachelor's degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration; (b) an accredited Master's degree in one of the disciplines described in "1" above; (c) a Juris Doctor degree, or (d) a valid New York State license as a Professional Engineer, Registered Architect or Landscape Architect. However, all candidates must have the two years of the administrative, managerial, executive or supervisory experience as described in "1" above.

Preferred Skills

• The candidate should possess excellent academic credentials, and preferably at least seven (7) to ten (10) years or more of experience with increasing responsibility in project management, with specific experience related to leasing, as well as design and construction projects. - Proven background in providing oversight for project schedules so that all milestones are met efficiently. - Comfortable with the preparation of budgets and timelines for real estate projects. - Experience with assessing existing space for occupancy capability and consolidation/restack potential. - Excellent negotiation skills. - Demonstrated ability to work independently and interchangeably with multiple departments with limited oversight. - Proactive & driven with ability to generate positive solutions and results. - Ability to reprioritize projects & deliverables frequently. - Ability to think strategically and analyze all potential issues and alternative solutions. - Effectively manage and facilitate change. - Strong interpersonal and customer skills in order to effectively communicate with multiple stakeholders. - Sophisticated organizational and time management skills. Familiarity with City of New York processes, rules and regulations.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City Residency is not required for this position

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.