Executive Assistant to Department Chair & Physics Division

UC San Diego Health; San Diego (CA); On-site; USD 40,700 - 88,030; Full time

Job summary

A leading health organization in San Diego seeks an Executive Assistant to support the Department Chair and Physics Division. The role involves managing complex calendars, coordinating travel, preparing budgets, and overseeing faculty recruitment. Ideal candidates should have strong executive administrative skills and proficiency in relevant software. This position offers an annual pay range from $40,700 to $88,030.

Qualifications

• Demonstrated ability providing executive-level administrative assistance.
• Experience managing complex calendars and travel.
• Ability to work with frequent interruptions and manage multiple projects.

Responsibilities

• Manage complex calendars and schedule meetings with independent decision-making.
• Prepare and monitor budgets for the Physics Division.
• Draft reference letters and coordinate faculty recruitment activities.

Skills

Executive-level administrative assistance

Complex calendar management

Budget management

Data interpretation and presentation

Proficiency in Word, Excel, PowerPoint

Excellent communication skills

Tools

Oracle

Concur

Job description

A leading health organization in San Diego seeks an Executive Assistant to support the Department Chair and Physics Division. The role involves managing complex calendars, coordinating travel, preparing budgets, and overseeing faculty recruitment. Ideal candidates should have strong executive administrative skills and proficiency in relevant software. This position offers an annual pay range from $40,700 to $88,030.