Executive Assistant to Department Chair | Academic Admin

University of South Carolina; South Carolina; On-site; USD 41,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Retirement programs

Paid tuition

Annual leave

Sick leave

13 paid holidays

Parental leave

Professional development

Job summary

The Administrative Assistant plays a key role in supporting the leadership and daily operations of the Department of Biological Sciences, serving as the confidential assistant to the Department Chair and a central administrative resource for faculty, staff, students, and visitors.

This position manages high-level responsibilities, including coordinating the Chair’s calendar, preparing confidential correspondence, and guiding on University policies.

Qualifications

• Typically holds a high school diploma or GED. Requires 2 or more years of job related experience.
• Proficiency in MS Office; MS Excel and MS Word are especially valuable.
• Strong team player with the ability to write clearly and accurately.

Responsibilities

• Coordinate logistics for faculty recruitment and search activities.
• Maintain confidential applicant files and records for faculty searches; support search committees.
• Assist with faculty reviews, promotion materials, annual activity records, syllabi collection, and meeting documentation.
• Coordinate departmental seminars, speaker visits, and special events, including travel arrangements and reimbursements.
• Serve as the confidential assistant to the Department Chair; manage calendar, schedule appointments, screen calls and visitors.
• Contribute to special projects and other initiatives for the Department of Biological Sciences.

Skills

MS Office proficiency

Team player

Written communication

Education

High school diploma or GED

Tools

MS Excel

MS Word

Job description

The Administrative Assistant plays a key role in supporting the leadership and daily operations of the Department of Biological Sciences, serving as the confidential assistant to the Department Chair and a central administrative resource for faculty, staff, students, and visitors.

This position manages high-level responsibilities, including coordinating the Chair’s calendar, preparing confidential correspondence, and guiding on University policies.