Executive Admin to Dept Chair — Hybrid (30h/wk)

Cornell University; Town of Ithaca (NY); Hybrid; USD 39,000 - 44,000; Part time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

Job summary

Cornell University in Ithaca, NY is seeking a Temporary Administrative Assistant, Senior to provide high-level support to the Department Chair. The role includes managing a complex calendar, coordinating meetings and events, and preparing correspondence and reports on behalf of the Chair.

The position requires strong organizational and communication skills, discretion with confidential information, and proficiency with Microsoft Office. It is a temporary, hybrid role at 30 hours/week in Ithaca.

Qualifications

• Associate degree with at least 3 years of administrative experience.
• Experience supporting a busy office with professionalism.
• Strong organizational and communication capabilities.
• Ability to handle confidential information discreetly.
• Proficiency in Microsoft Office and related administrative tools.

Responsibilities

• Provide high-level administrative support to the Department Chair.
• Manage complex calendar, schedule meetings, and coordinate events.
• Prepare agendas, materials, and minutes for meetings.
• Draft correspondence and reports on behalf of the Chair.
• Handle routine inquiries and serve as a primary contact.
• Assist with faculty reappointments, promotions, and reviews.
• Coordinate faculty interviews, travel, lodging, and reimbursements.
• Prepare materials for departmental reports and processes.
• Coordinate events and special projects; support advisory boards.

Skills

Organizational skills

Communication skills

Time management

Discretion with confidential info

Teamwork

Education

Associate degree

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Interfolio

Smartsheet

Qualtrics

Adobe Acrobat

Job description

Cornell University in Ithaca, NY is seeking a Temporary Administrative Assistant, Senior to provide high-level support to the Department Chair. The role includes managing a complex calendar, coordinating meetings and events, and preparing correspondence and reports on behalf of the Chair.

The position requires strong organizational and communication skills, discretion with confidential information, and proficiency with Microsoft Office. It is a temporary, hybrid role at 30 hours/week in Ithaca.